You are invited to attend the next Ordinary Meeting of Council:

 

Date:

Monday, 21 October 2019

Time:

6.30 pm

Location:

Council Chamber

62-64 Menangle Street

Picton NSW 2571

 

AGENDA

 

 

Ordinary Council Meeting

 

21 October 2019

 

 

Ben Taylor

Chief Executive Officer

 


Ordinary Council Meeting Agenda

21 October 2019

 

 


Ordinary Council Meeting Agenda

21 October 2019

 

Order Of Business

1          Opening. 4

2          Recording of the Meeting. 4

3          Webcast Notice. 4

4          National Anthem.. 4

5          Acknowledgement of Country. 4

6          Apologies and Leave of Absence Requests. 4

7          Declaration of Interest 4

8          Confirmation of Minutes. 4

9          Items to be Tabled. 4

10       Mayoral Minute. 5

10.1          Mayoral Minute. 5

11       Sustainable and Balanced Growth. 6

11.1          Proposed Amendments to Wollondilly Development Control Plan 2016 - Menangle Landscape Conservation Area and the Station Street, Menangle Site. 6

11.2          Draft Amendments to Wollondilly Development Control Plan 2016 - Multi Dwelling Housing and Site Specific Controls for Thirlmere Precinct 11

12       Management and Provision of Infrastructure. 15

12.1          Lease - Part Lot 12 DP 531898, 505 Remembrance Driveway, Cawdor 15

12.2          Traffic Management Upgrades - September 2019. 17

12.3          Master Plan for Old Menangle School Site. 19

13       Caring for the Environment 23

No reports this meeting

14       Looking after the Community. 23

No reports this meeting

15       Efficient and Effective Council 24

15.1          Adoption of Ward Boundary Changes. 24

15.2          Investment of Funds as at 31 August 2019. 26

15.3          Annual Financial Statements for the Year Ended 30 June 2019. 29

16       Notice of Motion/Rescissions. 32

16.1          Notice of Motion - Community Forum for Brownlow Hill Proposed Resource Recovery Centre. 32

16.2          Notice of Motion -  Weed Control on Railway Land at Menangle. 33

17       Closed Reports. 34

17.1          Supplementary Legal Status Report 34

18       Questions for Next Meeting. 35

No reports this meeting

 


1            Opening

2            Recording of the Meeting

In accordance with Council’s Code of Meeting Practice the electronic recording of the Council Meeting and the use of electronic media during the proceedings is not permitted. This includes devices such as laptops, mobile phones, tape recorders and video cameras.

3            Webcast Notice

Members of the public are advised, in accordance with Section 18 of the Privacy and Personal Information Protection Act 1998 (PPIPA), that Wollondilly Shire Council records and webcasts live all Ordinary and Extraordinary Meetings of Council held in open session for the purpose of facilitating community access. The webcasts are publicly available for viewing on Council’s website.

Video footage collected is of the decision making body only, if you do not wish your image to be recorded please remain in the public gallery. Your image, voice, personal and health information may be recorded, publicly broadcast and archived if you speak during the meeting and/or don’t remain in the space provided. Those in attendance are advised to refrain from making any defamatory statements.

The webcasts and webcast recordings are protected by copyright and owned by Council. No part of the proceedings of a meeting of the Council may be recorded, copied or made available to others by members of the public without the authority of the Council.

Council may be required to disclose recordings pursuant to the Government Information (Public Access) Act 2009, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

4            National Anthem

5            Acknowledgement of Country

The Mayor will acknowledge the traditional Custodians of the Land.

6            Apologies and Leave of Absence Requests

7            Declaration of Interest

8            Confirmation of Minutes

Ordinary Council Meeting - 16 September 2019

Closed Council Meeting - 16 September 2019

Extraordinary Council Meeting - 24 September 2019

9            Items to be Tabled

·                     Disclosure of  Interests Register 2018/19

·                     Disclosure of  Interests Register 2019/20


Ordinary Council Meeting Agenda

21 October 2019

 

10          Mayoral Minute

10.1       Mayoral Minute

File Number:           10619#883

 

The Mayor may put to a meeting (without notice) any matter the Council is allowed to deal with or which the Council officially knows about.

 

Attachments

Nil

Recommendation

That the Mayoral Minute be accepted.

 

  


Ordinary Council Meeting Agenda

21 October 2019

 

11          Sustainable and Balanced Growth

11.1       Proposed Amendments to Wollondilly Development Control Plan 2016 - Menangle Landscape Conservation Area and the Station Street, Menangle Site

File Number:           10619#752

 

Executive Summary

·        This report recommends Council approves the proposed amendments to Wollondilly Development Control Plan 2016 (WDCP 2016) to guide future development within the Menangle Landscape Conservation Area and the rezoned Station Street, Menangle site.

·        The proposed amendments were publicly exhibited from 11 April 2018 to 16 May 2018.

·        Proposed amendments were first reported to the Council Ordinary meeting of 17 September 2018 but deferred for further consideration of issues raised at the Community Forum.

·        The amendments were further reported to the Council Ordinary Council Meeting of 15 July 2019 and again deferred to enable a workshop with Councillors to be held.

·        Following the Councillor Workshop on 9 September 2019, the proposed amendments have been finalised and are recommended for Council approval. 

·        This report recommends that:

1.       Council adopts the proposed amendments to Wollondilly Development Control Plan 2016 (WDCP 2016) to introduce planning controls for the Menangle Landscape Conservation Area and the Station Street, Menangle site.

2.       The necessary public notice required under the Environmental Planning & Assessment Regulation 2000 is included in a local newspaper at the earliest possible date (being 30 October, 2019). This public notice shall specify that the amendments to the Development Control Plan come into effect on the date of that notice.

3.       The proponent and persons who made submissions regarding the amendments to Wollondilly Development Control Plan 2016 (WDCP 2016) be notified of Council’s decision.

Report

Background

The proposed amendments are not considered substantive in nature and do not require re-exhibition of the draft WDCP 2016.  The proposed amendments can be divided into three categories:

1.       Planning controls for the entire Menangle Landscape Conservation Area to be included in Volume 1 (general controls);

2.       Site specific planning controls for the Station Street site in Menangle to be included in Volume 3 (Subdivision of Land); and

3.       Site specific planning controls for the Station Street site in Menangle to be included in Volume 4 (Residential Development).

 

 

 

 

 

 

 

Chronological History

 

The chronological history of the development of these controls is provided in the table below:

Timeline

Events

19 June 2012

MUSEcape Pty Ltd completed a study regarding the visual and cultural significance of the land around Menangle Village and provided following recommendations:

·    Identify the land around Menangle Village as Landscape Conservation Area in Wollondilly Local Environmental Plan 2011 (WLEP)

·    Prepared development control plans for Menangle Conservation Area to protect its heritage and landscape character.

19 April 2012

Council received Station Street Planning Proposal.

3 October 2013

Sydney Western City Planning Panel was appointed as Planning Proposal Authority for Station Street Planning Proposal.

16 May 2014

Menangle Landscape Conservation Area was included in Wollondilly Local Environmental Plan 2011 (WLEP) through Amendment No 5.

11 June 2015

Gateway determination was issued for Station Street Planning Proposal by Department of Planning & Environment.

1 July 2015 to 28 July 2015

Station Street Planning Proposal was exhibited.

21 December 2015

Council resolved to undertake a review of the controls and objectives applicable to the Menangle Landscape Conservation Area.

30 November 2017

Sydney Western City Planning Panel as Planning Proposal Authority determined to rezone the land identified in Station Street Planning Proposal.

19 February 2018

Council supported the public exhibition of the draft planning controls for Menangle Landscape Conservation Area and for Station Street site for inclusion in the WDCP 2016.

11 April 2018 to 16 May 2018

Draft WDCP 2016 were exhibited.

10 September 2018

Community Forum – Several concerns were raised by the Mirvac and community member regarding draft WDCP.

17 September 2018

Ordinary Council Meeting – Council resolved to defer the matter to enable further consideration to determine whether a greater balance could be achieved between differing views.

26 November 2018

Councillor Workshop was held to address the matters raised in Community Forum.

21 December 2018

Station Street Planning Proposal was finalised by Department of Planning and Environment.

24 April 2019

Meeting with Mirvac to address the raised concerns in Community Forum on 10 September 2019 and through letter dated 16 November 2018.

17 June 2019

Meeting with community member who raised concerns in Community Forum on 10 September 2019.

8 July 2019

Community Forum – the proponent raised concerns about the proposed Control 10 in the draft controls for Menangle Landscape Conservation Area with regard to the maximum wall height of 4.2m and front setback.

15 July 2019

Ordinary Council Meeting – Council resolved to defer the matter to enable officers to provide more detail about the nature and extent of proposed changes to controls in the development control plan.

9 September 2019

Councillor Workshop was held to address the resolution of Council

Background to Menangle Landscape Conservation Area

The Menangle Landscape Conservation Area is a designated Heritage Conservation Area under the Wollondilly Local Environmental Plan 2011 (WLEP 2011) and has statutory protection.

 

The Landscape Conservation Area is listed in Part 2 of Schedule 5 - Environmental Heritage in WLEP 2011 along with Wollondilly’s five conservation areas and is shown on the Heritage Map which forms part of the WLEP 2011.

 

The listing took effect in May 2014 through Amendment No. 5 and, at present, is Wollondilly’s only landscape conservation area.

 

The Menangle Landscape Conservation Area provides protection of the land surrounding the Menangle village for the conservation of the natural and cultural heritage values, particularly the valued rural landscape associated with the Macarthur family’s Camden Park Estate.

 

Planning Controls for the Menangle Landscape Conservation Area

 

In 2011, MUSEcape Pty Ltd was engaged by Council to undertake a heritage assessment of the significance of the landscape around the Menangle Village Conservation Area. The request to prepare this Heritage Assessment was in response to two earlier planning proposals in Menangle and a view that the heritage value of Menangle needed to be conserved.

 

The report called ‘Menangle Landscape Conservation Area Assessment of Significance & Proposed Boundaries’ was finalised in 2012 and recommended the creation of a Landscape Conservation Area to protect the historical, associational, aesthetic and other heritage values of the wider cultural landscape setting of Menangle Village.

 

The report also recommended a number of measures to conserve the natural and cultural heritage values of the Menangle Landscape Conservation Area. A number of these related to the inclusion of controls within the WDCP 2016.

 

The proposed controls for the Landscape Conservation Area have been prepared based on the recommendations within the MUSEcape Pty Ltd heritage assessment, a review of approaches used in other locations and consultation with Council’s Consultant Heritage Advisor. Recommendations by MUSEcape can be found in Attachment 2.

 

 

 

 

The proposed planning controls seek to manage the following matters for new development in the Menangle Landscape Conservation Area:

·        Rural urban interface (particularly for new subdivisions)

·        Visual impact

·        Requirements for development applications.

 

Background to Station Street, Menangle Planning Proposal Site

 

In April 2012, a planning proposal, known as the “Station Street Menangle Planning Proposal”, commenced which sought to rezone land to enable residential development for 350 dwellings, a neighbourhood centre and associated infrastructure. On 30 November 2017, the Sydney Western City Planning Panel, as the relevant planning authority (RPA), determined that the land be rezoned under the WLEP 2011.

 

On 21 December 2018 the (then) Department of Planning & Environment amended WLEP 2011 and rezoned the land to R2 – Low Density Residential Zone and B1 – Neighbourhood Centre.

 

As significant portions of the planning proposal site adjoin, or are located within either the Menangle Conservation Area or the Menangle Landscape Conservation Area, it is considered absolutely critical that planning controls are in place to guide future development at this sensitive location. An absence of planning controls presents a risk that future development would not be adequately controlled and may be unsympathetic to the surrounding landscape.

Planning Controls for the Station Street Planning Proposal Site

It is proposed to amend the WDCP 2016 to provide site specific planning controls to guide future development within the Station Street Planning Proposal site.

 

The site specific planning controls were originally prepared by Mirvac proponent for Station Street Planning Proposal) to be included in “Volume 3 - Subdivision of Land” and “Volume 4 - Residential Development” of WDCP. These controls are prepared to ensure a high-quality building design outcome that reflects a range of dwelling types and a streetscape that incorporates pedestrian access and aesthetic landscaping elements.

Consultation

An overview of the public consultation and submissions received from the proponent and objectors is provided in the table below. A summary of all the proposed amendments is provided in attachment 7.

Submissions

Comments

Submissions received during public exhibition from 11 April, 2018 to 16 May, 2018

The site specific draft planning controls prepared by the proponent (to be included in Volume 3 and Volume 4 of WDCP 2016) and the planning controls prepared by Council staff for the Menangle Landscape Conservation Area (for inclusion within the Volume 1 of WDCP 2016) were exhibited concurrently from 11 April 2018 to 16 May 2018. During this period a total of seven submission were received. The key issues raised in submissions can be summarised as:

·    Suitability of lot sizes

·    Adequacy of controls to guide design and appearance of new dwellings

·    Adequacy and timing of service infrastructure (wastewater & drinking water)

·    Adequacy of traffic & transportation infrastructure

·    Suitability for development in flood prone area

·    Workability of planning controls

·    Maintaining water quality

·    General concerns.

Assessment of these submissions is provided in Attachment 3.

Community Forum
10 September 2018

Representations made at the community forum on 10 September 2018 have been considered in finalising the amendments.

Community Forum on
8 July 2019

Representations made at the community forum on 8 July 2019 have been considered in finalising the amendments.

 

Financial Implications

This matter has no financial impact on Council’s adopted budget or forward estimates.

Attachments

1.       Maps showing 1 in 100 year flood layer and proposed fill for future development  

2.       Recommendations from Muscape Report 2012  

3.       Assessment of Public Submissions received during exhibition period from 11 April 2018 to 16 May 2018  

4.       Draft WDCP 2016 - Menangle Landscape Conservation Area (for Adoption)  

5.       Draft WDCP 2016 - Station Street Planning Proposal site - Volume 3 (Subdivision of land) - for adoption  

6.       Draft WDCP 2016 - Station Street Planning Proposal site - Volume 4 (Residential Development) - for adoption  

7.       Summary of all proposed amendments   

 

Recommendation

1.       That Council adopt the proposed amendments to Wollondilly Development Control Plan 2016 (WDCP 2016) to introduce planning controls for the Menangle Landscape Conservation Area and the Station Street, Menangle site.

2.       That the necessary public notice required under the Environmental Planning & Assessment Regulation 2000 is included in a local newspaper at the earliest possible date (being 30 October, 2019). This public notice shall specify that the amendments to the Development Control Plan come into effect on the date of that notice.

3.       That the proponent and persons who made submissions regarding the amendments to Wollondilly Development Control Plan 2016 (WDCP 2016) be notified of Council’s decision.

 


Ordinary Council Meeting Agenda

21 October 2019

 

11.2       Draft Amendments to Wollondilly Development Control Plan 2016 - Multi Dwelling Housing and Site Specific Controls for Thirlmere Precinct

File Number:           10619#819

 

Executive Summary

·        The purpose of this report is to seek Council’s support to publically exhibit the proposed amendments to Wollondilly Development Control Plan 2016 (WDCP).

·        These amendments are proposed to ensure that Multi Dwelling Housing developments in the Shire achieve a better design outcome and respond to the existing character of the area in which they are located. Improved controls regarding landscaping, car parking and waste management are also proposed.

·        Specific additional controls have been proposed for Multi Dwelling Housing developments in Thirlmere to respond to the existing and proposed character for that area.

·        It is recommended that Council:

o   Supports the exhibition of the draft amendments to Wollondilly Development Control Plan 2016 for 28 days in accordance with ‘Clause 18’ of Environmental Planning and Assessment Regulation 2000.

o   Consults with the relevant stakeholders identified in this report.

o   Notes a further report be provided to Council following the public exhibition on the outcomes of the consultation and the final controls for adoption.

Report

Background

Wollondilly Shire predominantly comprises low density residential and rural residential precincts in a rich landscape setting. Within the land zoned for residential purposes, multi dwelling housing is only permissible in R3 Medium Density Residential zone under Wollondilly Local Environmental Plan 2011 (WLEP 2011). Medium Density zones are typically located in and around the larger towns and villages in the shire which have a certain level of infrastructure and accessible services.

Preserving and respecting the rural village character is a major challenge in the Shire especially when considering development proposals for the purpose of Multi Dwelling Housing. Changes to the existing development controls in Wollondilly are required in order to influence any new multi dwelling housing development and ensure that they are sympathetic to the existing character of the area.

The need for a review of the existing controls has become prevalent following several recent proposals for multi dwelling housing across the Shire particularly in Thirlmere, where the development proposals have been compliant with Council’s DCP have arguably proposed poor urban design outcomes and a development that the community has considered unsatisfactory. Given such circumstances, Council resolved in its Ordinary Meeting on 18 March 2019 as follows:

‘That Council consider urgently reviewing the Development Control Plan controls for the Thirlmere precinct.’

The resolution refers to the part of Thirlmere precinct capable of being developed for multi dwelling housing and aims to amend the Wollondilly Development Controls to guide any multi dwelling housing development to keep it more consistent with the existing streetscape and local character.

 

 

 

It is acknowledged that several of the issues that have arisen in the recent multi dwelling housing developments in Thirlmere precinct could also occur in other R3 Medium Density zoned areas of the Shire. Therefore, a review has been undertaken for controls regarding multi dwelling housing in Council’s DCP to ensure future outcomes are satisfactory across the whole Shire. A new section has been also been included for the Thirlmere precinct to ensure that future multi dwelling housing developments respect the established character of that area. The proposed amendments to Wollondilly Development Control Plan 2016 (WDCP 2016) can be divided into two categories:

1.       Amendments to Part 3.18 – ‘Multi Dwelling Housing’ under Volume 4 – ‘Residential Developments’ of WDCP 2016. This part will apply to all multi dwelling housing developments shire wide including Thirlmere precinct.

2.       Site specific development controls for multi dwelling housing for Thirlmere precinct to be included in Volume 4 – ‘Residential Developments’ of WDCP 2016. This part does not preclude the application of Part 3.18 – ‘Multi Dwelling Housing’ to any multi dwelling housing application in Thirlmere precinct.

Legal Framework

Development Control Plans (DCPs) are policy instruments that (unlike LEPs which are planning instruments) provide more specific rigid controls for certain types of development across the local government area.

 

The proposed amendments to WDCP 2016 are required to satisfy the principle purposes of a Development Control Plan as provided under ‘Clause 3.42’ in Environmental Planning and Assessment Act 1979 (EP&A Act). Any development control plan is to provide guidance in giving effect to the aims of any environmental planning instrument that applies to the development and achieving the objectives of land zones. The proposed amendments to WDCP 2016 will assist in achieving the aims of Wollondilly Local Environmental Plan 2011 (WLEP 2011) in protecting and retaining the unique character and rural and natural settings of towns and villages across Shire.

 

Council can amend a development control plan by a subsequent development control plan pursuant to ‘Clause 22’ of Environmental Planning and Assessment Regulations 2000.

                   

Aims of proposed Amendments

The aims of the proposed amendments are as follows:

·        Deliver better quality design for buildings that respond appropriately to the character of the area, landscape setting and surrounding built form;

·        Improve the quality of neighbourhoods and precincts;

·        Improve liveability through optimal internal and external multi dwelling amenity, including better layout, dwelling sizes, diversity in design, solar access, and visual privacy;

·        Deliver quality landscaping including tree planting for new developments;

·        Improve the relationship of dwellings to the public domain; and

·        Deliver design guidance and assist in providing a diverse housing mix and choice.

 

Consultation

Comments were sought from internal staff regarding the proposed controls. An overview of the internal staff feedback is provided on the following page.

 

 

Submissions

Comments

Development Assessment Team

The team provided initial comments on the existing controls to help form the scope of the review. A meeting was held with the Team on 21 August 2019 to discuss the first draft of the revised controls. Comments and feedback from this meeting have been considered in the final version of the draft controls which are attached to this report.

Environment Team

Environment Team did not raise any objection to the proposed controls.

Engineering Team

Nil comment.

Waste Management Team

Suggestions from Waste Management Team have been incorporated in the draft controls.

 

Proposed development controls for Public Exhibition

The proposed amendments to Wollondilly Development Control Plan 2016 (WDCP 2016) comprise the following two parts and both parts are recommended for public exhibition:

1.       Amendments to Part 3.18 – ‘Multi Dwelling Housing’ under  Volume 4 – ‘Residential Developments’ of WDCP 2016; and

2.       ‘Site specific development controls for multi dwelling housing in Thirlmere precinct’ to be included in Volume 4 – ‘Residential Developments’ of WDCP 2016.

Moving forward and Public Exhibition

If Council supports the recommendation, the draft development controls will be exhibited for a minimum period of 28 days pursuant to Clause 18 of Environmental Planning and Assessment Act 1979 (EP&A Act). Information relating the draft development controls will be made available on:

·        Online, through Council’s website

·        Council’s Customer Service Centre, 62-64 Menangle Street, Picton between the hours of 8:30am – 5:00pm, Monday to Friday

·        Wollondilly Council Library, No. 42 Menangle Street, Picton between the hours of 9:30am to 5:00pm Monday to Wednesday and Friday, 9:30am to 6:00pm Thursday and 9:00am to 12:00pm Saturday.

 

It is recommended that Council directly notify the following stakeholders by letter:

1.       All owners of land zoned R3 Low Density Residential in Thirlmere;

2.       All owners of land adjoining or directly opposite to the R3 zoned land in Thirlmere;

3.       All owners of land zoned R3 in the Shire;

4.       The architectural, drafting and planning firms who frequently deal with Wollondilly Shire Council. It is considered appropriate to write to any company who has lodged multiple applications with Council over the course of the last two years, as well as any other building/planning consultant or company that Council staff deems appropriate.

Financial Implications

The estimated financial cost for Council for the notification of affected landowners is approximately $1,520 which can be met within existing budget allocations.

 

 

 

Attachments

1.       Draft WDCP 2016 - Volume 4 - Site Specific Controls for Multi Dwelling Housing in Thirlmere Precinct  

2.       Draft WDCP 2016 - Volume 4 - Clause 3.18  - Multi Dwelling Housing  

3.       Summary of intended changes to Wollondilly Development Control Plan 2016   

 

Recommendation

That Council:

1.   Supports the exhibition of the draft amendments to Wollondilly Development Control Plan 2016 for 28 days in accordance with ‘Clause 18’ of Environmental Planning and Assessment Regulation 2000.

2.   Consults with the relevant stakeholders identified in this report.

3.   Notes a further report be provided to Council following the public exhibition on the outcomes of the consultation and the final controls for adoption.

  


Ordinary Council Meeting Agenda

21 October 2019

 

12          Management and Provision of Infrastructure

12.1       Lease - Part Lot 12 DP 531898, 505 Remembrance Driveway, Cawdor

File Number:           10619#825

 

Executive Summary

·        The purpose of this report is to enable Council to enter into a new Lease for land for the Rural Fire Service Station located at corner of Cawdor Road and Remembrance Driveway, Cawdor on the property known as Part Lot 12 DP 531988 having the portion that will be the subject of the lease having area of 911.2m2.

·        This report recommends that:

o   Council resolves to enter into a Lease for the land that the Cawdor Rural Fire Service Station is located on being Part Lot 12 DP 531898 Remembrance Driveway to enable this important community service to continue, subject to the finalisation of the terms of the lease.

o   Tenure for the Lease be secured for three years to enable a suitable timeline to relocate the Cawdor Rural Fire Station.

o   The rent and any other related expenses for the lease of the Cawdor facility be paid from the Shire Emergency Response & Planning budget.

o   The Mayor and Chief Executive Officer be authorised to execute all documents requiring the Common Seal of Council to implement the agreement.

Report

The Lease of the land for the Cawdor Rural Fire Service Station expires on 15 March 2020.  A new Lease is required whilst finalisation of arrangements for the development of a new Cawdor Rural Fire Service facility is progressed.

To enter into interests in land a resolution of Council is required.

The current in-principal negotiated terms are:

·        A lease of three years be entered into

·        Lease terms essentially as per current Lease, however, some conditions will require review and approval by both parties

·        Wollondilly Shire Council confirms intent to satisfy conditions of the Lease which have been subject to oversight in the past e.g. charges for waste services, provision of insurance certificate and late payment of rental

·        Total lease rent of $20,000 for 2020/21; $21,000 for 2021/22; and $22,000 for 2022/23

·        New Lease to start from 16 March 2020 (i.e. end of current Lease) with payment made of rental upfront.

It is proposed that Council resolve to enter into negotiations for a term of three years over the property known as Part Lot 12 DP 531988 having an area of 911.2m2.

The final terms of the Lease be negotiated between legal representatives, Council staff and the land owner.

Discussions have been held with the Rural Fire Service – Southern Highlands District regarding remaining at the current location for three years.

Funding for the Cawdor station relocation project will be the subject of a future report as the project scope and estimated costs are confirmed.

Consultation

Rural Fire Services District Manager

Financial Implications

The rent and any other related expenses for the Lease be paid from the existing Shire Emergency Response & Planning budget with any necessary adjustments to be considered under a subsequent Quarterly Review pending expenditure against variable items such as building repairs and maintenance.

Impacts over the following financial years of the lease will be considered during the annual budget process.

The Rural Fire Service will also be submitting a budget request for an increase in the Rural Fire Fighting Fund allocation to Council to assist in defraying this additional cost.

Attachments

Nil

Recommendation

That:

1.       Council resolves to enter into a Lease for the land that the Cawdor Rural Fire Service Station is located on being Part Lot 12 DP 531898 Remembrance Driveway to enable this important community service to continue, subject to the finalisation of the terms of the lease.

2.       Tenure for the Lease be secured three years to enable a suitable timeline to relocate the Cawdor Rural Fire Station.

3.       The rent and any other related expenses for the lease of the Cawdor facility be paid from the Shire Emergency Response & Planning budget.

4.       The Mayor and Chief Executive Officer be authorised to execute all documents requiring the Common Seal of Council to implement the agreement.

 


Ordinary Council Meeting Agenda

21 October 2019

 

12.2       Traffic Management Upgrades - September 2019

File Number:           10619#835

 

Executive Summary

·        The Local Traffic Committee Agenda & Notice of Meeting was issued 5 September 2019 to consider a number of reports for traffic management in the Wollondilly Local Government Area and to submit recommendations for Council’s consideration at the Local Traffic Committee Meeting held in Council’s Gallery, 62-64 Menangle Street, Picton on 10 September 2019.  The agenda papers were also distributed to all Councillors.

·        This report recommends that the traffic management proposals as considered by the Local Traffic Committee Meeting of 10 September 2019 be adopted.

Report

The Local Traffic Committee is a Technical Committee of Roads & Maritime Services (RMS).  The Committee operates under the authority conferred to Council by the RMS under the Transport Administration Act 1988.

Council has been delegated certain powers by the RMS with regard to traffic matters upon its local roads.  A condition of this delegation is that Council must take into account the advice of the Local Traffic Committee.

There are four permanent members of the Local Traffic Committee, each of whom has a single vote only.  The members are representatives of the NSW Police Force, the RMS, the Local State Member of Parliament (for the location of the issue to be voted upon) and a representative of Council.

The Minutes of the Local Traffic Committee Meeting of 10 September 2019 have been distributed and are available on Council’s website.

Only matters requiring a resolution of Council are included in this report, other endorsed upgrades have been approved under delegated authority.

Consultation

Refer to the Local Traffic Committee Agenda details included in the Minutes.

Financial Implications

The proposals for Council projects contained within the Traffic Committee Agenda are able to be funded from Council’s current budget allocations or remain the responsibility of the external applicant.

Attachments

1.       Agenda for Local Traffic Committee meeting held 10 September 2019  

2.       Minutes for Local Traffic Committee meeting held 10 September 2019   

 

 

 

 

 

 

 

 

 

 

Recommendation

That the Minutes of the Traffic Committee Meeting held on 10 September 2019 be received and the following recommendations be adopted:

1.       Bargo Public School – “Bargo Public School Fete 2019” – Request for Road Closure on Section of Great South Road between Bargo Road and Avon Dam Road, Bargo on Saturday 26 October 2019

That Council approve the road closure of Great Southern Road, Bargo from railway overbridge to the south of the school and the intersection of Great Southern Road and Bargo Road between the hours of 7.30am and 4.00pm on Saturday 26 October 2019 for the staging of “Bargo Public School Fete 2019” subject to the requirements of a Road Event – Road Closure permit.

 

 


Ordinary Council Meeting Agenda

21 October 2019

 

12.3       Master Plan for Old Menangle School Site

File Number:           10619#840

 

Executive Summary

·        The purpose of this report is to inform Council about the results of the community engagement process undertaken to develop a master plan for the Old Menangle School Site, Menangle.

·        It is recommended that:

o   The Master Plan for the Old Menangle School Site be adopted and hence be available for appropriate grant opportunities, Voluntary Planning agreement negotiations and annual budgetary considerations.

o   That all participants in the engagement process be thanked warmly for their contributions.

Report

The need for a strategic and consolidated approach towards the future of the Menangle old school building and the surrounding park area was identified in response to various community requests to restore the old school building and enhance the surrounding open space.

The Old Menangle School site was purchased by Council in 2013 from the NSW Department of Education & Training (DET) following strong community lobbying for Council to prevent the DET from demolishing the old school building and selling the land.  The school building itself was built in 1871 and at present the structure is in significant disrepair.

In August 2018, Council facilitated Phase 1 of a community engagement process to ascertain the community’s vision for the site with particular focus on whether the building itself should be refurbished or demolished.  Through this engagement, it was evident that the community’s desire was for Council to retain the Old Menangle School Building and restore it to enable a variety of community uses (Attachment 1 Community Engagement Report Old Menangle School Site Draft Master Plan Phase 1 Engagement).

Additionally, the vision for the site was to include such items as:

-        the completion of an existing footpath link and an extension through the site;

-        mixed use courts;

-        other recreational facilities such as outdoor exercise equipment; and

-        infrastructure specific to supporting community events (i.e. public toilets, waste bins and electricity).

Phase 2 of the community engagement (Attachment 2 Community Engagement Report Old Menangle School Site Draft Master Plan Phase 2 Engagement) was undertaken from 30 April 2019 to 20 May 2019 and focused on checking in with the community to confirm that their ideas for the site were reflected in a draft Master Plan.

The following table identifies the key issues raised in the second phase of engagement and how these have been addressed in the proposed final master plan.

 

 

 

 

 

Community Comment

Council Response

Suggestion for the provision of the Menangle Men’s Shed on the property.

The proposed master plan identifies the refurbishment of the Old School Building for a range of community group activities.

Once the facility is refurbished and fit for use, Council will undertake an Expression of Interest (EOI) process for community groups to operate within the facility.

Concern about the ongoing maintenance that will be required, particularly relating to vegetation to prevent pests such as fruit flies (orchard) and snakes (grassland).

The proposed orchard, bush tucker garden and high level maintenance gardens would not be established until such time as a user group is located within the Old School Building and the maintenance of these aspects would be considered as part of a user group hire agreement.

Council’s existing Area Maintenance staff will undertake the general mowing, rubbish removal, etc for the open space that surrounds the Old School Building.

Concern by some residents about the potential impact of an increase in traffic (pedestrian and vehicle) being close to their properties (eg. parking issues, privacy, theft, rubbish).

The proposed master plan provides buffer planting along neighbouring properties to maintain privacy.

Parking will be provided on site through two proposed formal car parks (off Station Street and off St James Avenue).

Appropriate waste bins will be provided onsite and managed as part of Council’s regular maintenance operations.

The proposed embellishments will create more activity and natural surveillance at the site which typically deters undesirable behaviour.

Concerns about the raised timber walkways having an impact on privacy for the immediate neighbours.

The master plan has been revised to remove the proposed raised timber boardwalks and replace with concrete pathways.

Concerns regarding the impact of the proposed pathway from Riversford Close to the church impacting on the heritage vista.

The master plan is a high level concept plan.  The design of the proposed pathway will be subject to the detailed design process which will include heritage compliance.

Make provision for electricity for community events.

The provision for electricity at key event areas is proposed.

Request to be prudent regarding planting more trees as there is a desire to maintain open space for events like Carols on the Hill and concern about the impact of additional trees on the quality of Wi-Fi signal.

The additional planting identified in the proposed master plan is predominantly to provide borders/buffers between the open space and neighbours and will enhance the overall amenity of the site.  Much of the open grass area will be retained.

The proposed final master plan makes provision for the following key embellishments:

·        The restoration of the Old School Building for future community use

·        Public amenities

·        Key services to support community events, such as electricity

·        Formal car parking areas

·        Children’s play options, outdoor exercise equipment, table tennis and a multi-purpose court

·        A pedestrian pathway that connects people from St James Avenue through to Riversford Close and Station Street

·        Off-leash dog exercise area

·        Outdoor kitchen area and vegetable garden beds

·        Landscaping, formal pathways and entry statements.

In summary, the proposed master plan for the Old Menangle School Site (Attachment 3) helps to provide clarity on the future use of the old school building and its surrounds.  It has been developed with a focus on maintaining the rural character of the site, protecting the unique vistas and enhancing overall amenity.  The embellishments that are proposed will further enable community participation and interaction through a variety of unstructured passive recreational opportunities and space for events that celebrate the rich history of the Menangle area.

It is proposed that Council adopt the master plan for the site in order to support future budget allocations towards the master plan’s implementation.

Consultation

Phase 1 community engagement was undertaken from 6 August 2018 to 7 September 2018 to inform of the development of a draft master plan for the Old Menangle School Site.  This included communication about the project through Council’s website and engagement page, Facebook, email to stakeholders, the Menangle News, Durham Green, The Menangle General Store and St James Anglican Church.

Additionally, Council held a community drop-in kiosk in Menangle for the community to attend, ask questions and discuss the project further with Council staff.  Attachment 1 provides a summary on the community engagement process and findings.

Phase 2 of consultation was communicated via the same methods used for phase 1.  This phase of engagement focused on checking in with the community to confirm that the wishes of the community were reflected in the draft Master Plan.  This resulted in a total of 223 people visited the Your Say Wollondilly webpage and the master plan document was downloaded or viewed 106 times and 18 responses were received .

The two phase community engagement process is summarised in Attachments 1 and 2.

Financial Implications

An Opinion of Probable Costs estimates the implementation of the master plan at $2,159,365 (excluding GST). This excludes the costs associated with the restoration of the Old School building itself which will be subject to a separate detailed design investigation. The master plan provides a long term (10-15 year) vision for the site and can be implemented in stages according to available budget.

Funding has been allocated through the City Deals Liveability Program to commence the first stages of the master plan with the installation of outdoor exercise equipment and sections of connecting concrete pathways.  Noting these works will be carried out as part of a program of 8 sites throughout the Shire, the base estimate for Menangle is $150,000 and is scheduled for completion within the current financial year.

Further stages may be implemented through funding from Developer Contributions (noting nearby development), Voluntary Planning Agreements and relevant grant funding opportunities.

In terms of operational implications, the increased service provision at this site will require an increase to existing maintenance levels in Menangle.  This can be absorbed within the existing Area Maintenance resources for that precinct for the general passive parkland areas that surround the Old School building.

However, the proposed orchard, vegetable garden beds, etc which are proposed to be located within the immediate vicinity of the Old School Building, will require a significant level of ongoing maintenance. 

It is proposed that this area will form part of the responsibility of the group that hires and operates the Old School Building following a future Expression of Interest process, noting that this may be a commercial activity. Any such proposal would be the subject of a further report to Council.

Attachments

1.       Community Engagement Report Old Menangle School Site Draft Master Plan Phase 1 Engagement  

2.       Community Engagement Report Old Menangle School Site Draft Master Plan Phase 2 Engagement  

3.       Proposed Master Plan for the Old Menangle School Site (under separate cover)   

Recommendation

1.       That the Master Plan for the Old Menangle School Site be adopted by Council and hence be available for appropriate grant opportunities, Voluntary Planning agreement negotiations and annual budgetary considerations.

2.       That all participants in the engagement process be thanked warmly for their contributions.

  


Ordinary Council Meeting Agenda

21 October 2019

 

13          Caring for the Environment

No reports this meeting

14          Looking after the Community

No reports this meeting


Ordinary Council Meeting Agenda

21 October 2019

 

15          Efficient and Effective Council

15.1       Adoption of Ward Boundary Changes

File Number:           10619#820

 

Executive Summary

·        The purpose of this report is to adopt the Ward Boundary Plan approved by Council.

·        The public exhibition period for the draft Plan has closed and Council has received two submissions from the Community about the draft Plan.

·        It is recommended that Council adopt the Ward Boundary Plan and submit the adopted Ward Boundary Plan and Ward Boundary Report to the NSW Electoral Commission.

Report

The 2016 referendum requires council to amend its current ward boundary structure from three wards to two wards for the Local Government Election in September 2020.

Council resolved to approve Ward Boundary option 2, with minor alterations, in the Ordinary Council Meeting on 15 July 2019, and submit the completed Ward Boundary report and Ward Boundary Plan to the NSW Electoral Commission and Australian Statistician for approval.

Pursuant to section 210A of the Local Government Act 1993, Council has consulted with the Electoral Commissioner and the proposed ward boundaries comply with section 210(7) of the Local Government Act 1993.

The Draft Ward Boundary Plan was publicly exhibited with two submissions being received by Council and are detailed below.

 

Submission One

The ward boundary that has been proposed is quite good. But I would like to suggest that the suburb of Picton should be a part of ‘The East Ward’ not a part of ‘The North Ward’. This is because of the following reasons. Picton is essentially the centre of Wollondilly Shire Council hosting several events that are quite significant on the calendar.

In my opinion Picton does not share similar characteristics as the other suburbs within the purposed North Ward. Picton clearly has the largest Central Business District within Wollondilly Council Shire boosting a large amount of infrastructure including Picton High School, Council Chambers and Library just to name a few. Where other towns within in North Ward do not even have a township. Majority of Picton is a residential housing and established commercial businesses, where the other suburbs in the purposed North Ward are semi-rural/rural areas. Picton is the only town dissected by both the Hume Highway and Southern Highlands Train line that is not included within the purposed East Ward.

Therefore I believe that Picton should simply be changed from the North Ward to the East Ward, because a resident of Picton would have similar characteristics or issues with suburbs that are in the East Ward. If this could be raised at the next meeting where the purposed ward boundaries are going to be discussed that would be much appreciated.

 

 

 

 

Assessment of Submission

Ward boundaries do not follow suburb boundaries, they follow Statistical Area (SA1) boundaries from the Australian Bureau of Statistics (ABS).  If half of the Picton SA1’s were moved from the proposed North Ward to the proposed East Ward, the elector numbers would increase by 3095 electors in that ward.  This change would push the variance percentage out to 30.42% which is not compliant with Sections 210, 210A and 211 of the Local Government Act 1993, wards must not have a variance of more than 10% in electors between the wards.

 

Submission Two

 

The new wards have all the growth in one ward Appin Menangle and the largest Wilton. Every few years their will need to be boundary adjustments. Wilton needs to be split now up through Picton RD into Picton and then possibly out to Barkers Lodge Rd to Oakdale or along to the Oak’s and balance the two wards with residential growth and the agriculture areas of Wollondilly. Wilton in the future will have about 15000 houses, it is suggested a population as big as the whole of Wollondilly at present without Appin and Menangle together.

 

Assessment of Submission

There is validity with some points made in this submission regarding the future growth trends around Appin, Menangle and Wilton.  An option to split Wilton was discussed at a Councillor Workshop where it was concluded that splitting Wilton was not the best option for Wollondilly moving forward.  The Draft Ward Boundary Plan that was presented to Council on 15 July 2019 at an Ordinary Meeting had two Menangle SA1’s in the proposed North Ward.  Council determined to move those Menangle SA1’s into the proposed East Ward and resolved to place the amended Draft Ward Boundary Plan on Public Exhibition.

Consultation

NSW Electoral Commission

Australian Statistician

Public Exhibition commenced 31 July 2019 and finished on 11 September 2019

 

Financial Implications

Funding is available in the 2019/2020 operational plan.

Attachments

1.       Ward Boundary Plan   

 

Recommendation

1.       That Council adopt the Ward Boundary Plan in accordance with section 210A of the Local Government Act 1993.

2.       That Council submit the adopted Ward Boundary Plan and Ward Boundary Report to the NSW Electoral Commission.

 


Ordinary Council Meeting Agenda

21 October 2019

 

15.2       Investment of Funds as at 31 August 2019

File Number:           10619#838

 

Executive Summary

·        The purpose of this report is to provide details of Council’s invested funds as at 31 August 2019.

·        It is recommended that the information and certification in relation to the investment of funds as at 31 August 2019 be noted.

Report

At its last meeting, the Reserve Bank Maintained the cash rate at 1.00%. In relation to the domestic market, the Board of the Reserve Bank commented that:

Economic growth in Australia over the first half of this year has been lower than earlier expected, with household consumption weighed down by a protracted period of low income growth and declining housing prices and turnover. Looking forward, growth in Australia is expected to strengthen gradually to be around trend over the next couple of years. The outlook is being supported by the low level of interest rates, recent tax cuts, ongoing spending on infrastructure, signs of stabilisation in some established housing markets and a brighter outlook for the resources sector. The main domestic uncertainty continues to be the outlook for consumption, although a pick-up in growth in household disposable income and a stabilisation of the housing market are expected to support spending.

Employment has grown strongly over recent years and labour force participation is at a record high. The unemployment rate has, however, remained steady at 5.2 per cent over recent months. Wages growth remains subdued and there is little upward pressure at present, with strong labour demand being met by more supply. Caps on wages growth are also affecting public-sector pay outcomes across the country. A further gradual lift in wages growth would be a welcome development. Taken together, recent labour market outcomes suggest that the Australian economy can sustain lower rates of unemployment and underemployment.

Inflation pressures remain subdued and this is likely to be the case for some time yet. In both headline and underlying terms, inflation is expected to be a little under 2 per cent over 2020 and a little above 2 per cent over 2021.

There are further signs of a turnaround in established housing markets, especially in Sydney and Melbourne. In contrast, new dwelling activity has weakened. Growth in housing credit remains low. Demand for credit by investors continues to be subdued and credit conditions, especially for small and medium-sized businesses, remain tight. Mortgage rates are at record lows and there is strong competition for borrowers of high credit quality.

It is reasonable to expect that an extended period of low interest rates will be required in Australia to make progress in reducing unemployment and achieve more assured progress towards the inflation target. The Board will continue to monitor developments, including in the labour market, and ease monetary policy further if needed to support sustainable growth in the economy and the achievement of the inflation target over time.”

 

 

 

 

 

The majority of Council’s investment portfolio (97%) is invested in deposits / securities with Australian Authorised Deposit taking Institutions (ADI’s).  Council has been taking advantage of term deposit “specials” from various institutions without overexposing the portfolio to any one institution. Note that the marked to market valuations on some of the direct investment products in Council’s portfolio remain at less than the face value of the investment.  The marked to market value of these investments is expected to be equal to or greater than the face value by the time they reach their maturity date.  Early exit from these products would realise losses.

 

The following chart compares Council’s portfolio yield with the benchmark AusBond Bank Bill Index rate in each month for 2018/19 and 2019/20.

 

 

 

As shown in the chart above, Council’s portfolio yield has continually exceeded the benchmark AusBond 3 month Bank Bill Index due to the prudent investment of Council’s portfolio.

 

Under Reg 212 of the Local Government (General) Regulation 2005, Council’s Responsible Accounting Officer must provide Council each month with a written report setting out details of all money that Council has invested under section 625 of the Act.

 

Council’s investment portfolio as at 31 August 2019 is summarised below.

 

Details of Council’s investment portfolio as at 31 August 2019 are provided in attachment 1.

 

Consultation

Independent advice regarding the investment of Council funds was provided by Prudential Investment Services Corp.

Financial Implications

Council continues to invest those funds which, having regard to Council’s Resourcing Strategy 2017/18 – 2020/21 and adopted Operational Plan 2019/20, are not required to manage Council’s day-to-day cash flow or have been identified as required to fund specific future projects and expenditure or anticipated (budgeted) future commitments.

Interest earned is allocated to restricted cash and income in accordance with Council’s adopted budget, policy and legislative requirements. Accrued interest to 31 August 2019 is $598,821, 30% of the budgeted annual interest income of $1,993,936 across the portfolio.

 

The Reserve Bank of Australia has continued to keep interest rates low and the expected investment income will be reviewed and revised as more information becomes available.

Certification

I hereby certify that Council’s investments have been made in accordance with Sec 625 of the Local Government Act 1993, clause 212 of the Local Government (General Regulations) 2005 and Council’s Investment Policy.

 

Clair Hardy

Chief Financial Officer

WOLLONDILLY SHIRE COUNCIL

 

Attachments

1.       Investment Summary Report for August 2019   

 

Recommendation

That the information and certification in relation to the investment of Council funds as at 31 August 2019 be noted.

 


Ordinary Council Meeting Agenda

21 October 2019

 

15.3       Annual Financial Statements for the Year Ended 30 June 2019

File Number:           10619#881

 

Executive Summary

·        Council officers have prepared the Annual Financial Statements for the year ended 30 June 2019.

·        The statements have been reviewed by Prosperity Audit Services Pty Ltd and the NSW Audit Office and were presented to the Audit Committee on 4 October 2019.

·        The statements are now presented to Council for endorsement and the signing of the "Statement by Councillors and Management".

·        It is recommended that the 2018/19 Annual Financial Statements be endorsed and an opinion be formed in the prescribed format on the General Purpose Financial Reports and the audited financial reports, together with the Auditor’s reports, be presented to the public at the 18 November 2019 Council meeting.

Report

The Local Government Act 1993 requires Council to prepare financial reports for each year and refer them for audit as soon as practicable after the end of that year.

A Council’s financial reports must include:

·    a general purpose financial report;

·    any other matter prescribed by the regulations; and

·    a statement in the approved form by the Council as to its opinion on the general purpose financial report.

The Annual Financial Statements are required to be prepared in accordance with the Local Government Act 1993, the Local Government Code of Accounting Practice and Financial Reporting, and the Australian Accounting Standards, including the Australian equivalents to International Financial Reporting Standards (AIFRS). 

The legislative requirements under the Local Government Act 1993, relevant to the approval and audit process of annual financial statements are as follows:

Section 413(1) - A council must prepare financial reports for each year, and must refer them for audit as soon as practicable.

Section 413(2) - A council’s financial reports must include:

(a)     a general purpose financial report, and

(b)     any other matter prescribed by the regulations, and

(c)     a statement in the approved form by the council as to its opinion on the general purpose financial report.

Section 415(1) - Council’s auditor must audit financial reports as soon as practicable after receipt.

Section 416(1) - Council’s financial reports must be completed and audited within 4 months after year end.

Section 417(1) - A council’s auditor must prepare 2 reports:

·    a report on the general purpose financial report,

·    a report on the conduct of the audit.

Section 417(2) - The report on the council’s financial reports must include the following:

(a)  a statement as to whether, in the opinion of the auditor, the council’s accounting records have been kept in accordance with the requirements of this Division,

(b)  a statement as to whether, in the opinion of the auditor, the council’s financial reports:

(i)    have been prepared in accordance with the requirements of this Division, and

(ii)   are consistent with the council’s accounting records, and

(iii)  present fairly the council’s financial position and the results of its operations,

(c) a statement as to whether, in the opinion of the auditor, any information relevant to the conduct of the audit has been unobtainable by the auditor,

(d) a statement setting out particulars of any material deficiency in the accounting records or financial reports that has come to light in the course of the audit.

Section 417(3) - The report on the conduct of the audit may contain such statements, comments and recommendations as to the conduct of the audit of the council’s financial reports as the auditor considers appropriate to include in the report.

Section 417(4) - As soon as practicable after completing the audit, the auditor must send a copy of the auditor’s reports to the Director-General and to the council.

Section 417(5) - As soon as practicable after receiving the auditor’s reports, the council must send a copy of the auditor’s report on the council’s financial reports, together with a copy of the council’s audited financial reports, to the Director-General and to the Australian Bureau of Statistics.

Council’s Auditors have completed their audit of the financial reports and those financial reports are now formally presented.

Section 413 of the Local Government Act 1993 requires the Council to form an opinion as to whether Council’s annual financial reports have been drawn up in accordance with the Local Government Act and associated Codes and Australian Accounting Standards as prescribed by the Regulations.  Statements to this effect have been prepared and are presented to Council for signature.  Subsequent to these opinions being signed, Council’s Auditors will present their audit reports to Council.

Section 418 of the Local Government Act 1993 (as amended) requires that Council, as soon as practical after receiving a copy of the Auditor’s reports, fix a date for a meeting at which it proposes to present its audited financial reports, together with the Auditor’s reports to the public.  The Council must also give public notice of the date so fixed. 

It is proposed that the 18 November 2019 Council meeting be set as the date to present the audited financial statements to the public.

Section 420 of the Local Government Act 1993 provides that any person may make submissions to the Council with respect to the financial reports or the Auditor’s reports and those submissions must be made in writing and lodged with the Council within seven days of the public meeting.

Consultation

All members of the Executive and Senior Management have had input into the production of the General Purpose Financial Report, in conjunction with Council’s Auditors. 

The Audit Manager and staff of Prosperity Audit Services and the NSW Audit Office have been consulted throughout the preparation of the annual financial reports.

Financial Implications

Council is now presented with a set of annual financial reports that have been prepared in accordance with the Local Government Act 1993, Australian Accounting Standards and other professional pronouncements and the Code of Accounting Practice and Financial Reporting.  The annual financial reports show Council to be in a sound and stable financial position.

 

Attachments

Nil

(The Draft 2018/19 Annual Financial Statements will be tabled under separate cover.)

 

Recommendation

1.       That the Annual Financial Statements for the year ended 30 June 2019 be endorsed and an opinion be formed in the prescribed format on the General Purpose Financial Reports.

2.       That the audited financial reports, together with the Auditor’s reports, be presented to the public at the 18 November 2019 Council meeting.

  


Ordinary Council Meeting Agenda

21 October 2019

 

16          Notice of Motion/Rescissions

16.1       Notice of Motion - Community Forum for Brownlow Hill Proposed Resource Recovery Centre

File Number:           10619#879

 

I, Councillor Judith Hannan, intend to move the following motion:

 

Attachments

Nil

Motion

That Council hold a Community Forum near Brownlow Hill to discuss the proposed Resource Recovery Centre.

 

 

CEO’s Comment

 

The proposed development is State Significant Development (SSD), and the Independent Planning Commission or a delegate of the Minister for Department of Planning Industry and Environment (DPIE) will be the consent authority for the development, not Council.

 

Prior to lodging a Development Application (DA) for a SSD project, the proponent must consult with the Department of Planning, Industry & Environment (DPIE). Following consultation, the Planning Secretary will issue the State Environmental Assessment Requirements (SEARS) for the project.  This will guide the Proponent’s preparation of the DA and the Environmental Impact Statement (EIS).  Council has provided input to DPIE on the issues that Council wants to see addressed in the SEARS.

 

Once the EIS has been prepared and submitted to DPIE, the proposal must be exhibited for at least 28 days to enable community feedback to be considered as part of the State assessment process. This date is yet to be determined.  The Community will have the opportunity to make submissions at that time.  This would also be an appropriate time, should Council determine to proceed with the proposed Special Community Forum, although Council will not be the determining authority. It should be noted that there will be a financial cost associated with any proposed Community Forum, in the range of $1,500 to $2,500. The cost of a facilitator, if required, would be additional at around $6,000. Allowance for this expenditure has not been made in the adopted Operational Plan 19/20 and would require a funding source to be identified through the quarterly budget review process. This may also require a reallocation away from an already approved priority within the current operational plan.

 


Ordinary Council Meeting Agenda

21 October 2019

 

16.2       Notice of Motion -  Weed Control on Railway Land at Menangle

File Number:           10619#880

 

I, Councillor Noel Lowry, intend to move the following motion:

 

Attachments

Nil

Motion

That Council write a letter to the State Member for Wollondilly requesting that noxious weeds, mainly privet be eradicated on state rail land at Menangle between the rail line and Morton Park Road, south of Station Street, Menangle due to respiratory health problems being experienced by residents nearby.

 

CEO’s Comment

 

This motion can be implemented with existing financial resources.

    


Ordinary Council Meeting Agenda

21 October 2019

 

17          Closed Reports  

Recommendation

1.         That Council considers the confidential report(s) listed below in a meeting closed to the public in accordance with Section 10A(2) of the Local Government Act 1993:

17.1       Supplementary Legal Status Report

This matter is considered to be confidential under Section 10A(2)(g) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

This report concerns matters in litigation and is therefore privileged information.

2.         That pursuant to Section 10A(1) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of Section 10A(2).

3.         That the correspondence and reports relevant to the subject business be withheld from access to the media and public as required by Section 11(2) of the Local Government Act 1993.

 

 

 

 


Ordinary Council Meeting Agenda

21 October 2019

 

18          Questions for Next Meeting

No reports this meeting