MINUTES

 

 

Ordinary Council Meeting

 

18 February 2020

 

 


Ordinary Council Meeting Minutes

18 February 2020

 

Order Of Business

1          Opening. 4

2          Recording of the Meeting. 4

3          Webcast Notice. 4

4          National Anthem.. 4

5          Acknowledgement of Country. 4

6          Apologies and Leave of Absence Requests. 4

7          Declaration of Interest 4

8          Confirmation of Minutes. 5

9          Items to be Tabled. 5

10       Mayoral Minute. 6

10.1          Mayoral Minute. 6

          Items By Exception

12.5          Funding Strategy for the Master Plan for the Old Menangle School Site. 9

14.1          Financial Assistance: Donations and Sponsorship. 10

15.3          Classification of Council Managed Crown Land as Operational Status. 11

15.4          Investment of Funds as at 30 November 2019 and 31 December 2019. 12

15.5          Delivery and Operational Plan Progress Report 13

17.1          Lease - Waste Management Facility - Wonga Road, Picton. 14

17.2          Proposed Acquisition - Lot 252 DP 257510 - 25 Government Road, Bargo. 15

17.3          Proposed Acquisition - Part Lots 6 & 10 DP 1057352  - 85-91 Argyle Street, Picton. 16

11       Sustainable and Balanced Growth. 17

11.1          Draft Planning Proposal - Brooks Point Road, Appin (Amendment 2) 17

11.2          Western Sydney and Illawarra Shoalhaven Roadmap to Collaboration. 18

11.3          Proposed Water Symposium.. 19

12       Management and Provision of Infrastructure. 20

12.1          Lease - Part Lot 11 DP 856694 Cnr Argyle & Menangle Streets, Picton - Old Post Office  20

12.2          Application for Fee Waiver for Facility Hire for DamFest 2019. 21

12.3          Master Plan for Redbank Reserve. 22

12.4          Amendment to Douglas Park Sportsground Master Plan. 23

13       Caring for the Environment 24

13.1          Tree Management Policy. 24

14       Looking after the Community. 24

15       Efficient and Effective Council 25

15.1          Adoption of Drone (Remotely Piloted Aircraft System) Policy. 25

15.2          Delegation of Functions of Council to the Chief Executive Officer 26

 

16       Notice of Motion/Rescissions. 27

16.1          Notice of Motion - Brimstone (Oakdale) Emergency Response Staging Area and Air Base. 27

16.2          Notice of Motion - Vegetation Clearing around Residences. 28

16.3          Notice of Motion - Solar Panels in New Dwellings. 29

17       Closed Reports. 29

18       Questions for Next Meeting. 31

No reports this meeting

 

 


Ordinary Council Meeting Minutes

18 February 2020

 

MINUTES OF Wollondilly Shire Council
Ordinary Council Meeting
held at the
Council Chamber, 62-64 Menangle Street, Picton NSW 2571
on
Tuesday, 18 February 2020 at 6.34pm

 

PRESENT:              Cr Judith Hannan, Cr Robert Khan, Cr Michael Banasik, Cr Blair Briggs, Mayor Matthew Deeth, Cr Matthew Gould, Cr Simon Landow, Cr Noel Lowry, Cr Matt Smith

IN ATTENDANCE:      Chief Executive Officer, Chief Financial Officer, Executive Director Community & Corporate, Director Infrastructure & Environment, Director Planning, Assistant Director People, Legal & Governance, General Counsel, Manager Governance, Manager Corporate Business Improvement and two minute takers.

1            Opening

 

2            Recording of the Meeting

In accordance with Council’s Code of Meeting Practice the electronic recording of the Council Meeting and the use of electronic media during the proceedings is not permitted. This includes devices such as laptops, mobile phones, tape recorders and video cameras.

3            Webcast Notice

Members of the public are advised that open sessions of this meeting are webcast live for public viewing on Council’s website. Audio and video footage taken is of the Chambers only; your image and voice will not be recorded if you remain quietly within the public gallery.

4            National Anthem

5            Acknowledgement of Country

The Mayor acknowledged the traditional Custodians of the Land:

I would like to pay my respect and acknowledge the traditional custodians of the land on which this meeting takes place, and also pay respect to the Elders past, present and emerging.

6            Apologies and Leave of Absence Requests 

None for this meeting.

7            Declaration of Interest

Cr Briggs declared a percieved Non-Pecuniary (less than significant) Conflict of Interest in Item 16.1 - Notice of Motion - Brimstone (Oakdale) Emergency Response Staging Area and Air Base as he is a member of the RFS. Cr Briggs advised he would stay and vote on this matter.

Cr Gould declared a percieved Non-Pecuniary (less than significant) Conflict of Interest in Item 16.1 - Notice of Motion - Brimstone (Oakdale) Emergency Response Staging Area and Air Base as he is a member of the RFS. Cr Gould advised he would stay and vote on this matter.

Cr Deeth declared a Non-Pecuniary (less than significant) Conflict of Interest in Item 12.5 - Funding Strategy for the Master Plan for the Old Menangle School Site as he lives in Menangle. Cr Deeth advised that he will stay and vote on this Item.

Cr Smith declared a percieved Non-Pecuniary (less than significant) Conflict of Interest in Item 16.1 - Notice of Motion - Brimstone (Oakdale) Emergency Response Staging Area and Air Base as he is a member of the RFS. Cr Smith advised he would stay and vote on this matter.

 

The Mayor acknowledged and welcomed the presence of Ex Councillor E J Fairley in the Gallery.

 

8            Confirmation of Minutes

Resolution  10/2020

Moved:       Cr Robert Khan

Seconded:  Cr Blair Briggs

 

That the minutes of the Extraordinary Council Meeting held on 16 December 2019 and the Extraordinary Council Meeting held on 11 February 2020 be confirmed.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 

 

9            Items to be Tabled

·         Disclosure of Interests Register 2019/20

·         Bangladesh Community cheque for $15,000 for the Mayoral Relief Fund


 

10          Mayoral Minute

10.1       Mayoral Minute

Since the last Ordinary Council meeting the following events were attended by either myself or as indicated by other Councillors.

 

Tuesday 17 December 2019 Tourism After 5 Christmas Event attended by myself, Councillors Judith Hannan, Blair Briggs, Robert Khan, CEO Ben Taylor and Executive Director, Ally Dench.

Wednesday 18 December 2019 Appin Chamber Christmas Party attended by myself.

Monday 13 January 2020 Bushfire Community Recovery Meeting at Bargo Community Hall.

Tuesday 21 January 2020 Community Meeting for Wingecarribee Shire Fire Affected Residents at Hill Top Ware Memorial Hall attended by myself and CEO, Ben Taylor.

Saturday 21 January 2020 Welcome Dinner with Australia Day Ambassador Lindy Hou attended by myself and Councillors Judith Hannan and Michael Banasik.

Sunday 26 January 2020 Australia Day Celebrations attended by myself, fellow Councillors and CEO Ben Taylor.

Thursday 30 January 2020 Grand Opening of Club Menangle newest venue - Menangle Country Club attended by myself.

Thursday 13 February 220 Dilly Drought Drive visit by NSW Governor Margaret Beazley AO QC attended by myself and CEO Ben Taylor.

Saturday 16 February 2020 Lachlan Regional Transport Committee Meeting hosted by Wollondilly Shire Council attended by Judith Hannan.

Sunday 16 February 2020 Christian SRE Teachers Special Service at Wollondilly Anglican College attended by myself.

 

Sunday 16 February 2020 presentation of $15,000 donation to the Mayoral Relief Fund by the Bangladeshi Community South West Sydney attended by myself.

I would like to table this cheque which I was presented with on Sunday.

 

Monday 17 February 2020 Bushfire Community Recovery Meeting held at Buxton Public School Hall attended by myself, Deputy Mayor Matt Gould, Councillors Judith Hannan, Noel Lowry, Robert Khan, Blair Briggs and CEO Ben Taylor.

 

The Wollondilly Shire was inundated with torrential rain and flash flooding causing numerous road closures and Picton braced itself for a possible repeat of the 2016 storm event.

The Sydney basin received a third of its annual rainfall in just four days and recorded its heaviest rain in 30 years, with parts of Picton receiving over 200mm.  As Stonequarry Creek approached its tipping point on Sunday afternoon back on 9 February 2020, local emergency services and Council staff attended the scene to prepare property and make sure residents were safely evacuated.

Despite thorough preparations by the SES and Council including removing debris from the creek, approximately 20 properties in Argyle Street and Menangle Street West were damaged to varying degrees, including the King George IV Inn and St Mark’s Church.

Council crews continued to monitor water on local roads and repair damage for the safety of motorists as the flood waters receded and the clean-up commenced.

 

Widespread road closures resulted in several communities being temporarily isolated.  Over the first 4 days approximately 1080 potholes were repaired throughout the Shire including Silverdale Road, Menangle Road and Avon Dam Road.  Repairs will continue for many weeks to come and a further 780 potholes have been filled to date.

Back Creek at Burragorang Road, Belimbla Park suffered major damage, with the culvert and road washed away by the enormous quantity of stormwater which ran down the creek.  Trees upstream were also dislodged by the strength of the water flow.  Design for the permanent reconstruction of the road is already under way and has been given the highest priority in the long list of repairs to be carried out across the Shire.

Federal Member and State Member have come out to have a look and confirmed funding from NDRA Scheme.

 

 

Resolution  11/2020

Moved:       Mayor Matthew Deeth

 

That Council:

1.       Thank the SES, RFS, FRNSW and Police for their incredible efforts in managing the storm and flood event in Picton and right across the Shire.

2.       Thank Council’s extraordinary staff, particularly the ones who worked tirelessly throughout the night supporting our community and keeping people safe and many more were helping with the clean up on the Monday morning. Thank you to everyone for your massive efforts once again.

3.       Note the extensive repair works that have already been undertaken across our road network and reconfirms its commitment to completing the remaining works as quickly as possible, with a particular focus on the urgent repairs to Burragorang Road as our top priority.

4.       That the Mayoral Minute be accepted.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 


 

The Mayor stated that he would now like to consider Items to be dealt with by exception.

The Mayor went through all items of business to determine the items to be dealt with by exception.

Councillors called out the matters which they wanted to speak to, debate or move an Alternate Motion on.

 

Councillors were reminded of the need to declare any conflicts of interest, if they hadn’t done so already.

 

Items 12.5, 14.1, 15.3, 15.4, 15.5, 17.1, 17.2 and 17.3 were dealt with by exception.

 

Items By Exception

Resolution  12/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Blair Briggs

 

That Council suspend standing orders to block resolve Items 12.5, 14.1, 15.3, 15.4, 15.5, 17.1, 17.2 and 17.3 by exception to be adopted as per the recommendation in the business paper.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 

 


 

12.5       Funding Strategy for the Master Plan for the Old Menangle School Site

Resolution  13/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Blair Briggs

 

1.       That the delivery of the Old Menangle School Master Plan be undertaken in stages as identified in the funding strategy as proposed in this report, subject to the annual budgeting process.

2.       That Council seek relevant funding opportunities to expedite the Master Plan’s delivery as they become available.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 

 


 

14.1       Financial Assistance: Donations and Sponsorship

Resolution  14/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Blair Briggs

 

That a $1000 Sponsorship grant be provided to the Douglas Park Community Sportsground 355 Committee towards an Open Day to support the Douglas Park RFS.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 


 

15.3       Classification of Council Managed Crown Land as Operational Status

Resolution  15/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Blair Briggs

 

That Council approves the submission of an application requesting the approval from the Minister administering the Crown Lands Management Act 2016 to classify the following parcels as Operational for administration under the Local Government Act 1993:

·                27 Anthony Road, Bargo (Lot 242 DP751250);

·                22 Oaks Street, Thirlmere (Part Lot 7022 DP 92820);

·                157-187 Menangle Street, Picton (Part Lot 7005 DP 92838);

·                59 Almond Street, Wilton (Lot 7005 DP 1058621);

·                90 Station Street, Cnr Leonard Street, Thirlmere (Lots 7026 & 7027 DP 92833);

·                300 Pheasants Nest Road, Pheasants Nest (Lot 7302 DP 1127119);

·                195 Camden Road, Douglas Park (Part Lot 1 DP 436803);

·                15 Great Southern Road, Bargo (Lot 7013 DP 93010);

·                Picton Cemetery Dunlop Place, Picton (Lot 5 Sec 9 DP 758843, Lot 3 DP 821375, Lot 7004 DP 92993, Lot 7304 DP 1161615, Lot 2 DP821375 and Lot 7007 DP 1122944); and

·                125 Bargo River Road at Waratah Place (Reserve R1016410),Tahmoor (Lot 7307 DP 1138562).

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 


 

15.4       Investment of Funds as at 30 November 2019 and 31 December 2019

Resolution  16/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Blair Briggs

 

That the information and certification in relation to the investment of Council funds as at 30 November 2019 and 31 December 2019 be noted.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 


 

15.5       Delivery and Operational Plan Progress Report

Resolution  17/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Blair Briggs

 

That the attached Delivery and Operational Plan Progress Report be received and noted.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 


 

17.1       Lease - Waste Management Facility - Wonga Road, Picton

Resolution  18/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Blair Briggs

 

1.   That Council enter into the lease with Remondis Australia Pty Ltd for a two year period from 1 July 2020 for the 1.67 hectares under Lease plan Lot 1 DP 1118401 within part of Lot 67 DP 3007 Wonga Road, Picton with the rent commencing at $336,000 per annum with an annual increase based on CPI.

2.   That Council authorise the Mayor and Chief Executive Officer to execute all documentation in relation to the lease including those requiring the Common Seal of Council.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 


 

17.2       Proposed Acquisition - Lot 252 DP 257510 - 25 Government Road, Bargo

Resolution  19/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Blair Briggs

 

1.       That Council authorise the Chief Executive Officer to enter into negotiations to acquire Lot 252 DP 257510, 25 Government Road, Bargo up to the figure recommended by the Valuer (Attachment 2) plus 10% and execute a contract for sale of land for the subject purchase with the current registered proprietor on Council’s behalf.

2.       That Council request the Chief Executive Officer report back to Council on the outcome of negotiations.

3.       That $10,000 be introduced from the Waste Reserve to fund any incidental cost for the negotiations including legal fees.

4.       That funds be introduced from the Waste Reserve to fund the acquisition, should negotiations be successful, up to the amount recommended by the Valuer (Attachment 2) plus 10%.

5.       That the Mayor and Chief Executive Officer be given approval to execute all documents in relation to the acquisition, if successful, to acquire Lot 252 DP 257510, 25 Government Road, Bargo and affix the Common Seal of Council as required under the Local Government Act.

6.       That upon acquisition, the land be classified as Operational.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 


 

17.3       Proposed Acquisition - Part Lots 6 & 10 DP 1057352  - 85-91 Argyle Street, Picton

Resolution  20/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Blair Briggs

 

That Council:

1.         Approve the compulsory acquisition (by agreement)  of the land noted within the report pursuant to Sections 186 and 187 of the Local Government Act 1993 (NSW) and undertake all necessary actions accordingly, if agreement cannot be reached between Council and the owners or by private treaty.

2.         Acquire by compulsory acquisition (by agreement)  under sections 186 and 187 of the Local Government Act 1993 (NSW) Lots 6 & 10 DP1057352 in Plan of Acquisition (Land) being part of Lots 6 & 10 DP 1057352 for the purposes to construct a car park.

3.         Approve the making of an application to the Governor for the publication of an Acquisition Notice in the NSW Government Gazette under the Land Acquisition (Just Terms Compensation) Act 1991 (NSW) with respect to the Land.

4.         Upon acquisition, classify the land as Operational Land.

5.         Affix the Common Seal of Council to any documents required to be sealed as part of the compulsory acquisition process for the Land in question.

6.         Delegated authority to the Chief Executive Officer to execute on behalf of Council any document associated with the compulsory acquisition process that does not require the Common Seal of Council.

7.         Authorise the Chief Executive Officer and/or appointed delegates to enter into negotiations with the owners of the properties to acquire Part of Lots 6 & 10 DP 1057352 85-91 Argyle Street, Picton up to the value recommended by the Valuer (Attachments 1 & 2) plus 10% for both properties.  The subject acquisition area has an approximate combined area of 1408.4m2 subject to survey (Lot 6 DP 1057352 - 720.7m2 and Lot 10 DP 1057352 - 687.7m2).

8.         Approve funds be transferred to the Capital Budget from the Restricted Cash Property Reserve to fund the acquisition and associated costs, should negotiations be successful, up to the amount recommended by the Valuer (Attachments 1 & 2) plus 10%.

9.         Approve $10,000 be introduced from the Restricted Cash Property Reserve to fund any incidental costs for the negotiations including legal fees.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 


 

11          Sustainable and Balanced Growth

11.1       Draft Planning Proposal - Brooks Point Road, Appin (Amendment 2)

Recommendation

 

That the Planning Proposal has been withdrawn by the proponent. Hence, this item no longer requires a Council resolution.

 


 

11.2       Western Sydney and Illawarra Shoalhaven Roadmap to Collaboration

Resolution  21/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Judith Hannan

 

That Council:

1.       Notes the report;

2.       Agrees to continue the positive and collaborative advocacy with the Illawarra Shoalhaven Joint Organisation (ISJO), the Illawarra Business Chamber and other relevant stakeholders; and

3.       Pursues the use of existing appropriate Governance frameworks as far as possible for delivery of the Action Plan including the City Deal committees, the Planning Partnership office if appropriate for the delivery of the Action Plan.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 


 

11.3       Proposed Water Symposium

Resolution  22/2020

Moved:       Cr Matthew Gould

Seconded:  Cr Judith Hannan

 

That Council:

1.       Notes the advice in this report regarding responses from agencies as per the resolution of 16 September 2019.

2.       Formally requests that Sydney Water convene a Greater Sydney water symposium as a matter of priority given the continuing drought and recent bushfire emergency, and the importance of securing Sydney’s future water security ahead of population growth planned for Western Sydney.

3.       Brings a further report to council following the response from Sydney Water or in three months.

4.       Informs all Local NSW Members of Parliament of the Water Symposium.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 


 

12          Management and Provision of Infrastructure

12.1       Lease - Part Lot 11 DP 856694 Cnr Argyle & Menangle Streets, Picton - Old Post Office

Resolution  23/2020

Moved:       Cr Blair Briggs

Seconded:  Cr Robert Khan

 

1.       That Council continue to support negotiations for the lease over part of the property known as Lot 11 DP856694 Corner Argyle and Menangle Streets, Picton (“Old Post Office”) and authorise the Chief Executive Officer and Mayor to execute all documentation in relation to the lease including those requiring the Common Seal of Council.

2.       That the applicant enter into a lease within six months from the date of this report.

3.       That the conditions of the lease be in accordance with this report and advice from Council’s legal advisor to ensure Council’s best interests are upheld.

4.       That all costs and disbursements to enter into the lease be at the applicant’s expense.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 


 

12.2       Application for Fee Waiver for Facility Hire for DamFest 2019

Resolution  24/2020

Moved:       Cr Matthew Gould

Seconded:  Cr Judith Hannan

 

1.       That Council waives the hire fee for the DamFest 2019 festival for the hire of Waterboard Oval and Warragamba Recreation Reserve by the DamFest Committee.

2.       That in the drafting of the 2020/21 Operational Plan and supporting Fees & Charges that the application of hire fees for community festivals/events be considered.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 

 

At 7:16 pm, Cr Judith Hannan left the meeting and at 7:17 pm returned to the meeting.

At 7:21 pm, Cr Noel Lowry left the meeting and at 7:22 pm returned to the meeting.


 

12.3       Master Plan for Redbank Reserve

Resolution  25/2020

Moved:       Cr Blair Briggs

Seconded:  Cr Robert Khan

 

1.       That Council adopt the Master Plan for Redbank Reserve and hence be available for appropriate grant opportunities, Voluntary Planning Agreement negotiations and annual budgetary considerations.

2.       That all participants in the engagement process be thanked for their contributions.

3.       That a report about funding options come back to Council.

4.       That consideration be given to safe pedestrian acccess from the eastern side of the           reserve.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 


 

12.4       Amendment to Douglas Park Sportsground Master Plan

Resolution  26/2020

Moved:       Cr Michael Banasik

Seconded:  Mayor Matthew Deeth

 

1.       That Council undertake a process of community consultation on the proposal to install a permanent shade structure over the terraced seating area at Douglas Park Sportsground.

2.       That should the outcome of the community consultation process be favourable, Council delegate authority to the Chief Executive Officer to amend the Douglas Park Sportsground Master Plan, with the legend to state ‘10. Seating terraces extended and hard surfaces added on terraces, with a permanent shade structure provided’.

3.       That subject to Recommendations 1 and 2:

i.     The Douglas Park Sportsground 355 Management Committee be notified of the Master Plan amendment;

ii.    Council work with the Committee to navigate through the required environmental approval process for the proposed permanent shade structure; and

iii.   The Committee be thanked for their efforts towards delivering improvements to the recreation facilities at Douglas Park Sportsground.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 

 

Item - 12.5 Funding Strategy for the Master Plan for the Old Menangle School Site - has been moved to the Items by Exception part of this document.

 


 

13          Caring for the Environment

13.1       Tree Management Policy

At 7:34 pm, Cr Matt Smith left the meeting and at 7:35 pm returned to the meeting.

Resolution  27/2020

Moved:       Cr Simon Landow

Seconded:  Cr Blair Briggs

 

That Council put the Tree Management Policy back on public exhibition and a report come back to Council to advise of feedback.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 

 

 

14          Looking after the Community

Item - 14.1 Financial Assistance: Donations and Sponsorship - has been moved to the Items by Exception part of this document.

 


 

15          Efficient and Effective Council

15.1       Adoption of Drone (Remotely Piloted Aircraft System) Policy

Resolution  28/2020

Moved:       Cr Judith Hannan

Seconded:  Cr Matthew Gould

 

That Council adopt the Drone (Remotely Piloted Aircraft System) Policy.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 


 

15.2       Delegation of Functions of Council to the Chief Executive Officer

Resolution  29/2020

Moved:       Cr Matthew Gould

Seconded:  Cr Judith Hannan

 

1.       That Council delegate to the Chief Executive Officer:

a)      All those functions of the Council under the Act and the Regulations made thereunder, and any other Act, statutory instrument and law, except those functions that are declared to be non-delegable pursuant to section 377(1) of the Act.

b)      The exercise of any function under a) above is subject to the following:

i)       The Chief Executive Officer or the holder of any sub-delegation from the Chief Executive Officer, exercising such delegations in accordance with the policies or resolutions of the Council, as may be adopted by the Council from time to time;

ii)      Any restrictions or conditions imposed upon any delegation by a policy or resolution of the Council, which is also applied to any sub-delegation made by the Chief Executive Officer under section 378 (2) of the Act.

2.       That Council resolves that in exercising this delegation the Chief Executive Officer shall consult with Council before entering into any significant variation to any existing Council function or service that would have ongoing implications for Council in terms of cost or service delivery.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 

 

Item - 15.3 Classification of Council Managed Crown Land as Operational Status - has been moved to the Items by Exception part of this document.

 

Item - 15.4 Investment of Funds as at 30 November 2019 and 31 December 2019 - has been moved to the Items by Exception part of this document.

 

Item - 15.5 Delivery and Operational Plan Progress Report - has been moved to the Items by Exception part of this document.


 

16          Notice of Motion/Rescissions

16.1       Notice of Motion - Brimstone (Oakdale) Emergency Response Staging Area and Air Base

At 7:39 pm, Cr Michael Banasik left the meeting and at 7:40 pm returned to the meeting.

Resolution  30/2020

Moved:       Cr Blair Briggs

Seconded:  Cr Matthew Gould

 

That Council work with the lead agencies to seek to ensure Brimstone (Oakdale) can be established as an operational base for emergency response.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 


 

16.2       Notice of Motion - Vegetation Clearing around Residences

Resolution  31/2020

Moved:       Cr Judith Hannan

Seconded:  Cr Simon Landow

 

That Council:

1.       As part of the overall review and response to the bush fire and flood events organise a meeting with National Parks, Water NSW and Sydney Water or any other relevant agencies to advocate for residents to be able to clear vegetation on land owned by other agencies directly surrounding their houses.

2.       Make a submission to the Bushfires Royal Commission to include a review of the RFS 10/50 Vegetation Clearing Scheme following a Councillor Briefing from relevant staff.

3.       Update the Bushfire Prone Land maps as a matter of urgency and a report come back to Council to explore options to fund this process.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 


 

16.3       Notice of Motion - Solar Panels in New Dwellings

Resolution  32/2020

Moved:       Cr Robert Khan

Seconded:  Cr Matthew Gould

 

That a report be prepared for Council for the May 2020 Ordinary Meeting on strategies to encourage more solar panels to be installed within the Shire, including new dwellings and Council assets.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 

 

 

The Mayor read out the resolutions from closed matters as they were dealt with via Items by Exception.

 

17          Closed Reports

 

Item - 17.1 Lease - Waste Management Facility - Wonga Road, Picton - has been moved to the Items by Exception part of this document.

 

Item - 17.2 Proposed Acquisition - Lot 252 DP 257510 - 25 Government Road, Bargo has been moved to the Items by Exception part of this document.

 

Item - 17.3 Proposed Acquisition - Part Lots 6 & 10 DP 1057352  - 85-91 Argyle Street, Picton - has been moved to the Items by Exception part of this document.


 

Matter Of Great Urgency Procedural Motion

At 8.25 pm, Cr Michael Banasik left the meeting.

Resolution  33/2020

Moved:       Cr Judith Hannan

Seconded:  Cr Matthew Gould

 

That Council consider forming a resolution about urgent repairs to Burragorang Road at Back Creek as a matter of great urgency as recent flooding has washed away this part of the road and must be replaced as soon as possible.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 

 

The Mayor ruled that this is a matter of great urgency.

 

At 8:25 pm, Cr Michael Banasik returned to the meeting.

Repair of Burragorang Road at Back Creek

Resolution  34/2020

Moved:       Cr Judith Hannan

Seconded:  Cr Matthew Gould

 

1.       That Council confirm that the most urgent priority is to repair Burragorang Road where it has been washed away by Back Creek and all resources possible should be allocated to repair it as fast as possible.

2.       That an urgent report be brought to Council if additional funding is required for the project to ensure it is completed without delay.

3.       That Council note that line marking is being delivered and we should look at installing additional traffic calming options for Binalong Rd and Russell Lane and that additional priority be given to regularly maintaining these roads for the duration of the time they are being used as a detour.

4.       That Council, in considering the use of any reserves or borrowings, receive a report to outline options in allocating what is available to attend to our road and drainage system.

 

On being put to the meeting the motion was declared carried 9/0

 

In Favour:       Crs Judith Hannan, Robert Khan, Michael Banasik, Blair Briggs, Matthew Deeth, Matthew Gould, Simon Landow, Noel Lowry and Matt Smith

Against:           Nil

 

18          Questions for Next Meeting

No reports this meeting 

 

 

The Meeting closed at 8.45pm.

 

 

This and the preceding 30 pages are the minutes of Ordinary Council Meeting held on 18 February 2020 and were confirmed at the subsequent Ordinary Council Meeting held on 17 March 2020.

 

 

 

...................................................

MAYOR