MINUTES

 

 

Ordinary Council Meeting

 

16 June 2020

 

 


Ordinary Council Meeting Minutes

16 June 2020

 

Order Of Business

1         Opening. 4

2         Recording of the Meeting. 4

3         Webcast Notice. 4

4         National Anthem.. 4

5         Acknowledgement of Country. 4

6         Apologies and Leave of Absence Requests. 4

7         Declaration of Interest 4

8         Confirmation of Minutes. 5

9         Items to be Tabled. 5

10       Mayoral Minute. 5

10.1         Mayoral Minute. 5

10.2         Mayoral Minute – Redistribution of Electoral Boundaries. 7

Items by Exception. 8

11.3         Improving the Infrastructure Contributions System.. 9

13.1         Draft Biosecurity Policy and Strategy Exhibition. 10

14.1         Adoption of the Social Media Policy. 11

15.1         Adoption of the Interaction with Developers, Lobbyists & Submitters Policy and the Conflict of Interests Policy. 12

15.2         Investment of Funds as at 30 April 2020. 13

17.2         Update on Sale of Land for Unpaid Rates. 14

11       Sustainable and Balanced Growth. 15

11.1         Stonequarry Commercial Planning Proposal 15

11.2         Stilton Lane Planning Proposal 16

12       Management and Provision of Infrastructure. 17

12.1         Commemorative Naming – The Late John Corbett - Picton. 17

12.2         Adoption of Draft Stonequarry Creek Floodplain Risk Management Study & Plan. 18

12.3         Application to Transfer Crown Road to Public Road, - Government Road, Silverdale. 19

13       Caring for the Environment 20

14       Looking after the Community. 21

14.2         Long Term Community Recovery and Resilience Plan and Grant Opportunities. 21

15       Efficient and Effective Council 22

15.3         Amended Report - Adoption of the 2020/21 Operational Plan and Budget 22

16       Notice of Motion/Rescissions. 29

16.1         Notice of Motion - Community Committee & Regulatory Signs for Appin Skate Park. 29

17       Closed Reports. 30

17.1         Proposed Easement - Antill Park Country Golf Club Lot 4 DP 218270 Remembrance Driveway, Picton. 32

17.3         Amended Report - Proposed Land Transfer to Council from Planning Ministerial Corporation - Part Lot 2 DP 522044 Appin Road, Appin. 33

18       Questions for Next Meeting. 35

No reports this meeting

 

 


Ordinary Council Meeting Minutes

16 June 2020

 

MINUTES OF Wollondilly Shire Council
Ordinary Council Meeting
held online via Webcast
on
Tuesday, 16 June 2020 at 6.31pm

 

PRESENT:              Mayor Matthew Deeth, Cr Judith Hannan, Cr Robert Khan, Cr Michael Banasik, Cr Matthew Gould, Cr Blair Briggs, Cr Simon Landow, Cr Noel Lowry

IN ATTENDANCE: Chief Executive Officer, Executive Director Community & Corporate, Director Infrastructure & Environment, Director Planning, Assistant Director People, Legal & Governance, Chief Financial Officer, Manager Sustainable Growth, Corporate Governance and Risk Coordinator, Minute Taker

 

1          Opening

Legislative changes to the Local Government Act section 747A now permits Council meetings to

be held remotely using audio visual link and is open to members of the community via webcast.

2          Recording of the Meeting

In accordance with Council’s Code of Meeting Practice the electronic recording of the Council Meeting and the use of electronic media during the proceedings is not permitted. This includes devices such as laptops, mobile phones, tape recorders and video cameras.

3          Webcast Notice

Members of the public are advised that open sessions of this meeting are webcast live for public

viewing on Council’s website. Audio and video footage taken is of the governing body and staff.

4          National Anthem

 

5          Acknowledgement of Country

The Mayor acknowledged the traditional Custodians of the Land:

 

I would like to pay my respect and acknowledge the traditional custodians of the land on which this meeting takes place, and also pay respect to the Elders both past and present.

6          Apologies and Leave of Absence Requests 

Cr Matt Smith was not in attendance.

7          Declaration of Interest

Mayor Matthew Deeth declared a Pecuniary Conflict of Interest in relation to item 11.2 - Stilton Lane Planning Proposal, as his family own property near by. The Mayor advised he would leave the meeting and not vote on this matter.

 

 

 

Cr Simon Landow declared a Non-Pecuniay (Less than Significant) Conflict of Interest in relation to item 15.3 – Adoption of the 2020/21 Operational Plan and Budget, as he is a financial sponsor of the Warragamba Soccer Club referred to as part of the Master Plan. Cr Landow advised he would stay in the meeting and vote on the matter.

 

Cr Blair Briggs declared a Non-Pecuniary (Less than Significant) Conflict of Interest in relation to Item 15.3 – Adoption of the 2020/21 Operational Plan and Budget as he is a sitting member on the South West Sydney Academy of Sports as funding will be disccused as part of this Item. Cr Briggs advised he would stay in the meeting and vote vote on the matter.

 

Assistant Director People, Legal & Governance declared a Non-Pecuniary (Significant) Conflict of Interest in Item 15.3 – Adoption of the 2020/21 Operational Plan and Budget as he is a member of Warradale District Football Club. He advised that he would leave the meeting when this matter is considered.

8          Confirmation of Minutes

Resolution  83/2020

Moved:       Cr Judith Hannan

Seconded:  Cr Matthew Gould

That the minutes of the Ordinary Council Meeting held on 19 May 2020 be confirmed.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

9          Items to be Tabled

·            The Disclosure of Interest Register 2019/20 is “tabled” and available for inspection in accordance with the Act.

10        Mayoral Minute

10.1       Mayoral Minute

This Mayoral Minute provides an update on key events attended by the Mayor or Councillors over the past month (Attachment 1) and also seeks Council endorsement to progress two current issues.

  1. Gundungurra Indigenous Land Use Agreement

 

Unfortunately this year due to the impacts of COVID, recent reconciliation week activities could not be held as usual. However, this led to constructive conversations with the Gundungurra community which highlighted the need to work closer as a Council with our indigenous communities.

 

 

 

 

 

I believe a positive step as a Council would be to revisit the Gundungurra Indigenous Land Use Agreement (ILUA) with the Gundungurra people.  We acknowledge that the Gundungurra people identify themselves as successors of the traditional owners and have lived in this country for thousands of years. A way to formally recognise and acknowledge this is to explore the opportunity to become co signatories on the indigenous land use agreement that has already been signed by State Government agencies and the Blue Mountains City Council.

 

I would like to recommend that Council explores the opportunity to be co signatories and that a report come back to Council with a way forward to do this.  This will demonstrate our willingness to build and strengthen our relationships with the indigenous community.

 

  1. Birrahlee Park, Yanderra

 

Following a recent onsite visit by myself and Cr Michael Banasik with Yanderra residents to inspect the playground and surrounding space at Birrahlee Park, Yanderra I would like to request a report from Council on options for playground upgrades to Birrahlee Park, Yanderra.  This is a local level park which last had some upgrades carried out back in 2013, this park has a nice natural setting which could be improved by further upgrades such as exercise equipment and updated play equipment for the benefit of the local community.

 

  1. Gavin Bonfield

 

I understand that today, 16 June 2020, marks 50 years to the day since our own Gavin Bonfield joined Council. Gavin is an Operator in Council’s Works Team and is out every day repairing Council’s extensive road network on behalf of the community. This is an extraordinary milestone - 50 years of service at Council – and I think we as a Council should formally congratulate Gavin and thank him for his service.

 

Resolution  84/2020

Moved:       Mayor Matthew Deeth

1.       That Council explores the opportunity to be co signatories to the Gundungurra Indigenous Land Use Agreement (ILUA) and a report come back from Council with a way forward to do this.

2.       That a report come back to Council on options for playground upgrades to Birrahlee Park, Yanderra.

3.       That the update on key events attended by the Mayor or Councillors over the past month as outlined in Attachment 1 be noted.

4.       That Council congratulate Mr Gavin Bonfield, an Operator in Council’s Works Team, who today reached the extraordinary milestone of 50 years at Council and thank him for his service to the community.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

 

 


 

 

10.2       Mayoral Minute – Redistribution of Electoral Boundaries

 

The NSW Electoral Districts Panel (the Panel) has been appointed by the Governor to distribute NSW into electoral districts in accordance with the Electoral Act 2017.

NSW is divided into electoral districts for the purpose of electing members to Parliament. The purpose of the redistribution is to ensure equal numbers of voters in each district. There are currently 93 electoral districts in NSW subject of the review, including Wollondilly.

The Panel is inviting written suggestions relating to the redistribution of electoral districts, the suggestions may include boundaries and names.

The Panel bases its decisions primarily on achieving an equal number of electors across all districts and where possible take into account:

·       economic, social and regional communities of interest

·       means of communication and travel

·       physical features and area of the electoral district

·       natural boundaries (such as mountains or rivers)

·       the boundaries of existing electoral districts

The characteristics of the Wollondilly electorate are unique to its neighbouring local government areas. A separation due to boundary redistribution may mean representation at a State level which is at odds with our communities’ aspirations of combining a rural lifestyle with opportunities for growth.

Resolution  85/2020

Moved:       Mayor Matthew Deeth

1.          That Council put in a detailed submission to the NSW Electoral Districts Panel that:

a.      requests that the Wollondilly LGA be fully within a single state electorate in any redistribution of electoral districts

b.      puts forward options on how that could be achieved within the required quotas given the need to vary some neighbouring electorate boundaries

c.      requests that if the review does not support having the Wollondilly LGA within a single state electorate that it is split into no more than two electorates with a significant portion of the shire represented in each electorate.

2.          That the draft submission be circulated to councillors for feedback before being submitted.

3.          That Council delegate to the Mayor approval of the final submission.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 


 

 

ITEMS BY EXCEPTION

The Mayor advised he would now like to deal with Items by Exception.

 

Suspension of Standing Orders

Resolution  86/2020

Moved:       Mayor Matthew Deeth

That Council suspend standing orders to deal with Items by Exception, to be adopted as per the recommendation in the business paper.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

 

The Mayor went through all items of business on the agenda to determine the items to be dealt with by exception.

 

Councillors called out the matters which they wanted to speak to, debate or move an Alternate Motion on to be excluded from the block resolve.

 

Items by Exception

Resolution  87/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Noel Lowry

That Council block resolve Items 11.3, 13.1, 14.1, 15.1, 15.2, & 17.2 by exception, to be adopted as per the recommendation in the business paper.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil.

 

 


 

 

11.3       Improving the Infrastructure Contributions System

Resolution  88/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Noel Lowry

That Council

1.       Endorses the attached draft submission on the NSW State Government’s review of the infrastructure contributions scheme; and

2.       Forwards the submission to the Department of Planning, Industry and Environment.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

 


 

 

13.1       Draft Biosecurity Policy and Strategy Exhibition

Resolution  89/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Noel Lowry

That Council place the draft Wollondilly Biosecurity Strategy and the draft Wollondilly Biosecurity Policy for a 28 day public exhibition period with a supporting engagement program.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

 


 

 

14.1       Adoption of the Social Media Policy

Resolution  90/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Noel Lowry

That Council adopts the updated Social Media Policy

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

 


 

 

15.1       Adoption of the Interaction with Developers, Lobbyists & Submitters Policy and the Conflict of Interests Policy

Resolution  91/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Noel Lowry

That Council:

1.       Adopt the Interaction with Developers, Lobbyists and Submitters Policy.

2.       Adopt the Conflict of Interests Policy.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

 


 

 

15.2       Investment of Funds as at 30 April 2020

Resolution  92/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Noel Lowry

That the information and certification in relation to the investment of Council funds as at 30 April 2020 be noted.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

 


 

 

17.2       Update on Sale of Land for Unpaid Rates

Resolution  93/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Noel Lowry

That Council:

1.       Note the update on finalisation of sale of the properties under section 713 of the Local Government Act, 1993.

2.       Pursuant to section 719 of the Local Government Act, 1993, write-off $14,509.19 in rates and charges for assessment 19422, Lot 60 DP 757079, Warragamba Dam Catchment, Warragamba Dam, due to the purchase money being insufficient to satisfy all rates and charges outstanding.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

 

Resumption of Standing Orders

Resolution  94/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Matthew Gould

 

That Council resume standing orders.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

 


 

 

11        Sustainable and Balanced Growth

11.1       Stonequarry Commercial Planning Proposal

Resolution  95/2020

Moved:       Cr Noel Lowry

Seconded:  Cr Michael Banasik

That Council:

 

1.       Notes that the proponent no longer wishes to proceed with the planning proposal to rezone land in Cliffe St, Margaret St, Warrington St, Elizabeth Street, and Menangle St West Picton.

 

2.       Notes the advice of the Local Planning Panel from the meeting of 26 March 2020.

 

3.       Notes that Council officers have met with the proponent to discuss alternative uses that would be more compatible with the flood constraints, and that this site will be included in Council’s Picton town centre master plan work.

 

4.       Writes to the Department of Planning, Industry & Environment to advise that the planning proposal has been withdrawn and that the Gateway determination issued on 9 August 2013 should no longer proceed; and

 

5.       Notes that given the extensive investment of Council resources to date in the assessment of the planning proposal a refund of fees paid is not supported.

 

6.       Through its Economic Team continue the dialogue with the landowner for future opportunities.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

 


 

 

11.2       Stilton Lane Planning Proposal

The Mayor Matthew Deeth left the meeting at 6.55pm due to a previously declared Conflict of Interest in this Item. The Deputy Mayor took the Chair.

Resolution  96/2020

Moved:       Cr Judith Hannan

Seconded:  Cr Michael Banasik

 

That Council:

1.       Notes the Local Planning Panel’s advice regarding the Stilton Lane Planning Proposal.

2.       Resolves to temporarily pause or give an extension to the Stilton Lane Planning Proposal for the following reasons:

a)      Parts of the planning proposal will have significant benefit to assist in the economic recovery post Covid recovery for the Shire creating jobs and growth opportunities.

b)      The landowner has indicated willingness to commit the required resources to progress the proposal without further delay.

c)      Parts of the planning proposal rely on Sydney Water wastewater capacity.

3.       Write to the proponent seeking:

a)      an immediate clear accelerated timetable from the proposal to carry out the required studies to support the proposal for the planning proposal process to be completed within 12 months

b)      inviting them to make an offer to provide supporting essential and non-essential local infrastructure to provide net community benefit.

c)      an updated site map that clarifies land use and minimum lot sizes, including space allocated for medical, tourist, educational and Sydney water uses.

4.       Upon receipt of an acceptable timetable from the proponent, write to the Department of Planning, Industry and Environment to seek an extension to the Gateway determination importantly noting the post covid opportunities, and on the basis of the committed timeframes.

 

On being put to the meeting the motion was declared carried 7/0

 

In Favour:        Crs Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

The Mayor Matthew Deeth returned to the meeting at 7.05pm and resumed the Chair.

 

 

Item - 11.3 Improving the Infrastructure Contributions System - has been moved to the Items by Exception part of the document.

 


 

 

12        Management and Provision of Infrastructure

12.1       Commemorative Naming – The Late John Corbett - Picton

Resolution  97/2020

Moved:       Cr Blair Briggs

Seconded:  Cr Michael Banasik

That Council:

1.       Commemorate and honour the late well known Picton businessman John Corbett with a road name.

2.       Endorse the proposal to rename Manolis Lane in Picton to Corbett Lane, as an ongoing reminder of one of Mr Corbett’s many contributions to Picton, the Picton Mall.

3.       Relocate the existing road name of Manolis Lane to an unnamed section of road at Picton Cemetery that is more relevant geographically to the Manolis history and heritage.

4.       Commence and complete the community consultation and take all necessary steps to formalise the naming including application to the NSW Geographical Name Board, as required.

5.       Send a copy of this report to the Picton Historical Society.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

 


 

 

12.2       Adoption of Draft Stonequarry Creek Floodplain Risk Management Study & Plan

Resolution  98/2020

Moved:       Cr Michael Banasik

Seconded:  Cr Blair Briggs

That Council:

1.       Note the significant action taken to date to manage the Stonequarry Creek catchment, which has reduced flood risk for Picton Town centre and surrounds.

2.       Adopt the Stonequarry Creek Flood Study Update and the Stonequarry Creek (Picton) Floodplain Risk Management Study & Plan.

3.       Commence pursuing implementation of the Plan as a priority as resources permit.

4.       Consider an update of the Stonequarry Creek Vegetation Management Plan, to contemporise with the Risk Management Study & Plan, in the next annual budgeting process.

5.       That a copy of this report be sent to both our Federal and State members requesting possible future funding opportunities.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

 


 

 

12.3       Application to Transfer Crown Road to Public Road, - Government Road, Silverdale

Resolution  99/2020

Moved:       Cr Matthew Gould

Seconded:  Cr Judith Hannan

That Council:

 

1.       Process an application to the Department of Primary Industries to transfer the part of the Crown Road, referred to as Government Road, to council as public local road identified in this report subject to:

 

(a)     The applicant entering into a Deed of Agreement to ensure the full extent of the proposed public road is constructed, including any environmental approvals from State or Federal agencies.

 

(b)     An application not be made to the NSW Department of Primary Industries (Crown Lands) until Council is satisfied that there are no encumbrances, responsibilities or environmentally sensitive issues pertaining to the road, particularly at the northern end of the road.

 

(c)     The Development Consent specify that the subdivision certificate will not be released until the developer complies with the Deed of Agreement, constructs the road in accordance with Council’s specifications and satisfies the terms of the consent.

 

2.       Provide an undertaking to the Crown that it does not intend to close or sell the road in the foreseeable future.

 

3.       Delegate the Chief Executive Officer to execute on behalf of Council any documents associated with the road transfer process that does not require the Common Seal of Council.

 

4.       As a part of the transfer process, to rename the new section of local road to ensure there is no confusion for emergency services that may be tasked to “Government Road” as the sections of the road are not connected.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

 

 


 

 

13        Caring for the Environment

Item - 13.1 Draft Biosecurity Policy and Strategy Exhibition - has been moved to the Items by Exception part of the document.

 


 

 

14        Looking after the Community

Item - 14.1 Adoption of the Social Media Policy - has been moved to the Items by Exception part of the document.

 

14.2       Long Term Community Recovery and Resilience Plan and Grant Opportunities

Resolution  100/2020

Moved:       Cr Blair Briggs

Seconded:  Cr Matthew Gould

That Council:

1.       Develop and implement the Activate Wollondilly 2020 - Long Term Community Recovery and Resilience Plan, as a result of the recovery debrief, review workshops and forums, that guides a strategic and action focused approach to programs and activities regarding community recovery and resilience as a result of the 2019/20 Bushfire and Storm events.

2.       Allocate the additional $300,000 National Bushfire Recovery Agency immediate base payment to the following projects:

·            $30,000 - Picnic shelters located at Bargo and Oakdale

·            $5,000 - Werombi Welcome signage

·            $200,000 - Natural and Manmade Hazards Study

·            $25,000 - Community and Stakeholder Debrief workshops and forums

·            $40,000 - Activities and initiatives identified in the Activate Wollondilly 2020 Long Term Recovery and Resilience Plan.

3.       Allocate $75,000 of freed up resourcing from the original $1million National Bushfire Recovery Agency immediate base payment stream to the following projects:

·            $25,000 - Brimestone staging Facility – initial consultation and investigation

·            $25,000 - Yerranderie equipment storage facility investigation and implementation

·            $25,000 - Community resilience events – Bargo and Oakdale.

4.       Allocate any unspent funds from the $375,000 National Bushfire Recovery Agency immediate base payment and any funding obtained through grant opportunities as a result of the 2019/20 bushfire and storm events to fund the projects and activities in the Activate Wollondilly 2020 - Long Term Community Recovery and Resilience Plan.

5.       Write to our Federal member and thank him for the untied funds allocated to support Council in its recovery efforts and update our member on how we have alloated those funds.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

 

15        Efficient and Effective Council

Item - 15.1 Adoption of the Interaction with Developers, Lobbyists & Submitters Policy and the Conflict of Interests Policy - has been moved to the Items by Exception part of the document.

 

Item - 15.2 Investment of Funds as at 30 April 2020 - has been moved to the Items by Exception part of the document.

 

15.3       Amended Report - Adoption of the 2020/21 Operational Plan and Budget

 

The Assistant Director People, Legal & Governance left the meeting at 7.52pm due to a previously declared Conflict of Interest in this Item.

Motion  

Moved:       Cr Michael Banasik

Seconded:  Cr Matthew Gould

 

That Council:

1.     Adopt the Delivery Program 2017/18 – 2020/21 including 2020/21 Operational Plan and Budget, incorporating the changes recommended in this report.

2.     Notes the Operational Plan includes the continued focus on high quality services and kick-starting the economy to support local jobs during this challenging period, including Council’s highest ever $33.6 million investment in road and other infrastructure renewal and upgrades, and the following key priorities to enhance Council’s service to the community:

(i)              Increased asphalt repairs across the road network through the incorporation of an additional crew to operate existing equipment at increased capacity;

(ii)            Enhanced public streetscapes through cost effective a public bin servicing initiative bringing the function in-house at lower cost than currently delivered;

(iii)           Increased Swimming Pool Safety inspections enhancing the safety of our community;

(iv)           Improved environmental outcomes and compliance within our Shire by creating a structure that enables an even more proactive approach to regulatory services;

(v)            Moving to an Integrated Service Delivery Platform to enhance the customer experience for dealings with Council and to deliver greater efficiencies across Council processes.

3.     Make the rates and charges for the period 1 July 2020 to 30 June 2021 as detailed in this report.

4.     Make the annual charges for the period 1 July 2020 to 30 June 2021 as detailed in the exhibited draft Delivery Program 2017/18 – 2020/21 including 2020/21 Operational Plan and Budget.

5.     Adopt the exhibited draft Schedule of Fees and Charges 2020/21, as detailed in the exhibited draft Delivery Program 2017/18 – 2020/21 including 2020/21 Operational Plan and Budget subject to the amendments contained within this report and detailed in Point 6.

6.     Approve amendments to the 2020/21 Operational Plan and Budget as follows:

a.              $30,000 be introduced to the community grants scheme from general revenue to establish a new grant category for Charitable Not for Profits to support ratepayers experiencing severe financial hardship in Wollondilly.

b.              introduce $100,000 for the development of a costed Warragamba Recreational Facilities Master Plan, funded by a combination of $50,000 from Reserves previously set aside for this purpose plus the Development Contribution Reserve and $5,000 of external funding, to inform Council’s future budgeting and enable sporting and community groups to pursue external funding.

c.              Councillors fees be frozen for the next 12 months.

d.              Introduce an additional $4,000 from general revenue to the sponsorships budget for the 2020/21 South Western Academy of Sport (SWAS) Sponsorship proposal.

e.              Any increases to Children’s Services fees and charges for 2020/21 be deferred and the parent levy waiver continues until 27 September 2020 as advised by the Commonwealth Government – Department of Education Skills and Employment to meet their conditions to access transition payments.

f.               Introduce an additional $50,000 from general revenue to the Operational Plan and Budget to implement a waterpark feasibility study.

7.     Approve the budget as detailed in the exhibited draft Delivery Program 2017/18 – 2020/21 including 2020/21 Operational Plan and Budget including the amendments contained in this report and detailed in Point 6 above.

8.     Request the Councillors Fees, Expenses and Facilities Policy be reviewed at the Strategic Resourcing & Advising Committee to investigate further saving opportunities.

 

Resolution  101/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Matthew Gould

That Item 15.3 – Amended Report – Adoption of the 2020/21 Operational Plan and Budget be voted on in seriatim.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

Resolution  102/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Matthew Gould

That Council:

1.          Adopt the Delivery Program 2017/18 – 2020/21 including 2020/21 Operational Plan and Budget, incorporating the changes recommended in this report.

 

 

 

 

(i)          Notes the Operational Plan includes the continued focus on high quality services and kick-starting the economy to support local jobs during this challenging period, including Council’s highest ever $33.6 million investment in road and other infrastructure renewal and upgrades, and the following key priorities to enhance Council’s service to the community:

(ii)        Increased asphalt repairs across the road network through the incorporation of an additional crew to operate existing equipment at increased capacity;

(iii)       Enhanced public streetscapes through cost effective a public bin servicing initiative bringing the function in-house at lower cost than currently delivered;

(iv)       Increased Swimming Pool Safety inspections enhancing the safety of our community;

(v)        Improved environmental outcomes and compliance within our Shire by creating a structure that enables an even more proactive approach to regulatory services;

(vi)       Moving to an Integrated Service Delivery Platform to enhance the customer experience for dealings with Council and to deliver greater efficiencies across Council processes.

2.          Make the rates and charges for the period 1 July 2020 to 30 June 2021 as detailed in this report.

3.          Make the annual charges for the period 1 July 2020 to 30 June 2021 as detailed in the exhibited draft Delivery Program 2017/18 – 2020/21 including 2020/21 Operational Plan and Budget.

4.          Adopt the exhibited draft Schedule of Fees and Charges 2020/21, as detailed in the exhibited draft Delivery Program 2017/18 – 2020/21 including 2020/21 Operational Plan and Budget subject to the amendments contained within this report and detailed in Point 6.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

Resolution  103/2020

Moved:       Cr Matthew Gould

Seconded:  Cr Michael Banasik

That Council:

5.          Approve amendments to the 2020/21 Operational Plan and Budget as follows:

a.          $30,000 be introduced to the community grants scheme from general revenue to establish a new grant category for Charitable Not for Profits to support ratepayers experiencing severe financial hardship in Wollondilly.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

 

Cr Robert Khan left the meeting at 8.06pm and returned at 8:09pm.

Resolution  104/2020

Moved:       Cr Matthew Gould

Seconded:  Cr Judith Hannan

That Council:

6.          Approve amendments to the 2020/21 Operational Plan and Budget as follows:

b.          introduce $100,000 for the development of a costed Warragamba Recreational Facilities Master Plan, funded by a combination of $50,000 from Reserves previously set aside for this purpose plus the Development Contribution Reserve and $5,000 of external funding, to inform Council’s future budgeting and enable sporting and community groups to pursue external funding. Further that we contact both our State and Federal member regarding funding for delivery of the projects identified in the Master Plan.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

Resolution  105/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Blair Briggs

That Council:

6.       Approve amendments to the 2020/21 Operational Plan and Budget as follows:

c.       Councillors fees be frozen for the next 12 months.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

Resolution  106/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Robert Khan

That Council:

 

6.       Approve amendments to the 2020/21 Operational Plan and Budget as follows:

d.      Introduce an additional $4,000 from general revenue to the sponsorships budget for the 2020/21 South Western Academy of Sport (SWAS) Sponsorship proposal to be indexed to CPI.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

Resolution  107/2020

Moved:       Cr Judith Hannan

Seconded:  Cr Matthew Gould

That Council:

6.       Approve amendments to the 2020/21 Operational Plan and Budget as follows:

e.       Any increases to Children’s Services fees and charges for 2020/21 be deferred and the parent levy waiver continues until 27 September 2020 as advised by the Commonwealth Government – Department of Education Skills and Employment to meet their conditions to access transition payments.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

Resolution  108/2020

Moved:       Cr Simon Landow

Seconded:  Cr Judith Hannan

That Council:

6.       Approve amendments to the 2020/21 Operational Plan and Budget as follows:

f.       Introduce an additional $50,000 from general revenue to the Operational Plan and Budget to implement a waterpark feasibility study.

 

On being put to the meeting the motion was declared carried 7/1

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs and Simon Landow

Against:           Cr Noel Lowry

 

Cr Judith Hannan left the meeting at 8.32pm due to an Interest in the next part of this Item as she personally knows people that would be able to apply for this assistance.

 

Motion  

Moved:       Cr Michael Banasik

Seconded:  Mayor Matthew Deeth

That Council:

6.       Approve amendments to the 2020/21 Operational Plan and Budget as follows:

g.      That Council introduce a Rates Financial Hardship Grant scheme of $300,000 for 2020/21 for Residential ratepayers who are able to supply evidence of loss of job or substantial claim of reduction in income as a result of Covid-19. This would make them eligible for a $150 grant to be paid against their rate account. This will be funded from the budget surplus of almost $300,000.

 

On being put to the meeting the motion was declared lost 1/6

 

In Favour:        Cr Michael Banasik

Against:           Crs Matthew Deeth, Robert Khan, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

 

Cr Judith Hannan and the Assistant Director People, Legal & Governance returned to the meeting at 8.53pm.

Resolution  109/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Blair Briggs

That Council:

7.       Approve the budget as detailed in the exhibited draft Delivery Program 2017/18 – 2020/21 including 2020/21 Operational Plan and Budget including the amendments contained in this report and detailed in Point 6 above.

8.       Request the Councillors Fees, Expenses and Facilities Policy be reviewed at the Strategic Resourcing & Advising Committee to investigate further saving opportunities.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

 


 

 

Meeting Extension

Resolution  110/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Matthew Gould

That the Council meeting extend beyond 2 hrs.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil


 

 

16        Notice of Motion/Rescissions

16.1       Notice of Motion - Community Committee & Regulatory Signs for Appin Skate Park

Resolution  111/2020

Moved:       Cr Judith Hannan

Seconded:  Mayor Matthew Deeth

That Council:

1.       Install signs for the safety regulations and rules of the Appin Skate Park.

2.       Support the formation of a community led committee, comprising of young adults, to take a role in maintaining the integrity of Appin Skate Park.

 

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

 


 

 

17        Closed Reports

The Mayor advised there are two confidential items of business to be discussed this evening and stated that the matters and information are referred under S10A(2) of the Local Government Act clauses:

(c)          information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

(g)          advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege.

(d)(i)       commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

respectively.

The Mayor stated that under section 10A(4) of the Local Government Act 1993 the public are invited to make representations to the Council meeting before any part of the meeting is closed, as to whether that part of the meeting should be closed.

No representations were received.

Resolution  112/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Blair Briggs

1.          That Council considers the confidential report(s) listed below in a meeting closed to the public in accordance with Section 10 A(2) of the Local Government Act 1993:

17.1       Proposed Easement - Antill Park Country Golf Club Lot 4 DP 218270 Remembrance Driveway, Picton

This matter is considered to be confidential under Section 10A(2)(c) and (g) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business and advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

The disclosure of the information would advantage the person with whom Council are conducting business with including current litigation proceedings.

17.3       Amended Report - Proposed Land Transfer to Council from Planning Ministerial Corporation - Part Lot 2 DP 522044 Appin Road, Appin

This matter is considered to be confidential under Section 10A(2)(d)(i) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it

The report contains commercial information which has been supplied and is of a confidential nature and if disclosed would prejudice the person who supplied it.

2.          That pursuant to Section 10A(1) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of Section 10A(2).

3.          That the correspondence and reports relevant to the subject business be withheld from access to the media and public as required by Section 11(2) of the Local Government Act 1993.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

 

Council moved into closed session at 9.01pm. The public were excluded from the meeting.

 

 


 

 

17.1       Proposed Easement - Antill Park Country Golf Club Lot 4 DP 218270 Remembrance Driveway, Picton

Resolution  113/2020

Moved:       Cr Blair Briggs

Seconded:  Mayor Matthew Deeth

That Council:

1.       Not enter into an agreement to provide a right of carriageway to run services over Council owned land known as Lot 4 DP 218270, 1590 Remembrance Driveway, Picton currently leased to Antill Park Country Golf Club.

2.       Take action in accordance with this report.

 

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

 

 

Item - 17.2 Update on Sale of Land for Unpaid Rates - has been moved to the  Items by Exception part of the document.

 


 

 

17.3       Amended Report - Proposed Land Transfer to Council from Planning Ministerial Corporation - Part Lot 2 DP 522044 Appin Road, Appin

Resolution  114/2020

Moved:       Cr Judith Hannan

Seconded:  Cr Noel Lowry

That we defer this matter for a Councillor Briefing to be held on Tuesday 23 June 2020 with an Extraordinary Council meeting to be held following the briefing if required.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 

 

Resolution  115/2020

Moved:       Mayor Matthew Deeth

Seconded:  Cr Matthew Gould

 

That Council moves out of the Closed Council into Open Council.

 

On being put to the meeting the motion was declared carried 8/0

 

In Favour:        Crs Matthew Deeth, Judith Hannan, Robert Khan, Michael Banasik, Matthew Gould, Blair Briggs, Simon Landow and Noel Lowry

Against:           Nil

 


 

 

The Ordinary meeting re-opened to the public and media at 9.27pm with all those present prior to closing.

 

The resolutions adopted during closed session were:

 

17.1   Proposed Easement - Antill Park Country Golf Club Lot 4 DP 218270 Remembrance Driveway, Picton

 

That Council:

1.       Not enter into an agreement to provide a right of carriageway to run services over Council owned land known as Lot 4 DP 218270, 1590 Remembrance Driveway, Picton currently leased to Antill Park Country Golf Club.

2.       Take action in accordance with this report.

 

17.3   Amended Report - Proposed Land Transfer to Council from Planning Ministerial Corporation - Part Lot 2 DP 522044 Appin Road, Appin

 

 

That we defer this matter for a Councillor Briefing to be held on Tuesday 23 June 2020 with an Extraordinary Council meeting to be held following the Briefing if required.


 

 

18        Questions for Next Meeting

No reports this meeting 

 

The Meeting closed at 9.29pm.

 

This and the preceding 34 pages are the minutes of the Ordinary Meeting of Council held on 16 June 2020 and were confirmed at the Ordinary Council Meeting held on 21 July 2020.

 

...................................................

MAYOR