You are invited to attend the next Ordinary Meeting of Council:

 

Date:

Tuesday, 15 December 2020

Time:

6.30pm

Location:

Council Chambers and remotely online via Audio Visual Link and Open to the Public via Webcast

 

AGENDA

 

 

Ordinary Council Meeting

 

15 December 2020

 

 

 

 

Ben Taylor

Chief Executive Officer

 


Ordinary Council Meeting Agenda

15 December 2020

 

 


Ordinary Council Meeting Agenda

15 December 2020

 

Order Of Business

1         Opening. 5

2         Recording of the Meeting. 5

3         Webcast Notice. 5

4         National Anthem.. 5

5         Acknowledgement of Country. 5

6         Apologies and Leave of Absence Requests. 5

7         Declaration of Interest 5

8         Confirmation of Minutes. 5

9         Items to be Tabled. 5

10       Mayoral Minute. 6

10.1         Mayoral Minute. 6

11       Items by Exception. 7

12       Sustainable and Balanced Growth. 8

12.1         Social and Health Impact Assessment Policy and Guidelines. 8

12.2         Deed of Variation - Bingara Gorge Planning Agreement - New Oval Road. 13

12.3         LEP Review Program Stage 1A Planning Proposal 15

12.4         Notification of Draft Planning Agreement -  Land at Station Street Menangle. 19

12.5         Planning Acceleration Program and Amendments to Community Participation Plan. 22

13       Management and Provision of Infrastructure. 26

13.1         Transfer of Crown Roads to Public Road - Cowper & Argyle Streets, Picton. 26

13.2         Mary Walker Memorial Pool Warragamba - Extending Business Hours. 28

13.3         Traffic Management Upgrades - November 2020. 31

14       Caring for the Environment 32

14.1         Integrated Water Management Policy and Strategy Adoption. 32

14.2         Minerals, Energy, Resources, Environment & Waste Advisory Committee - October 2020 Meeting Minutes. 35

15       Looking after the Community. 36

15.1         Financial Assistance. 36

15.2         Wollondilly Youth Community Advisory Committee. 37

15.3         Wollondilly Australia Day Awards Community Advisory Committee Report November 2020. 38

16       Efficient and Effective Council 40

16.1         Endorsement of the 2019/2020 Annual Report 40

16.2         Councillor Appointments on Committees. 43

16.3         Investment of Funds as at 31 October 2020. 45

16.4         Ordinary Council Meeting and Community Forum Dates - 2021. 49


 

 

17       Notice of Motion/Rescissions. 51

17.1         Notice of Motion - Landcom Developments. 51

18       Closed Reports. 52

18.1         Road Widening and Acquisition of Land for the Argyle & Prince Streets Intersection Upgrade Project 52

18.2         Proposed Acquisition Lot A DP 153057, 4 Colden Street, Picton. 52

18.3         Quarterly Legal Status. 52

18.4         Confidential Contractual Legal Matter 52

19       Questions for Next Meeting. 53

No reports this meeting

 


1          Opening

Legislative changes to the Local Government Act section 747A now permits Council meetings to be held remotely using audio visual link and is open to members of the community via webcast.

2          Recording of the Meeting

In accordance with Council’s Code of Meeting Practice the electronic recording of the Council Meeting and the use of electronic media during the proceedings is not permitted. This includes devices such as laptops, mobile phones, tape recorders and video cameras.

3          Webcast Notice

Members of the public are advised, in accordance with Section 18 of the Privacy and Personal Information Protection Act 1998 (PPIPA), that Wollondilly Shire Council records and webcasts live all Ordinary and Extraordinary Meetings of Council held in open session for the purpose of facilitating community access. The webcasts are publicly available for viewing on Council’s website.

Video footage collected is of the decision making body only. The webcasts and webcast recordings are protected by copyright and owned by Council. No part of the proceedings of a meeting of the Council may be recorded, copied or made available to others by members of the public without the authority of the Council.

Council may be required to disclose recordings pursuant to the Government Information (Public Access) Act 2009, or where Council is compelled to do so by court order, warrant or subpoena or by any other legislation.

4          National Anthem

5          Acknowledgement of Country

The Mayor will acknowledge the traditional Custodians of the Land.

6          Apologies and Leave of Absence Requests

7          Declaration of Interest

8          Confirmation of Minutes

Ordinary Council Meeting - 17 November 2020

9          Items to be Tabled

Disclosure of Interests Register – 2020/21

 


Ordinary Council Meeting Agenda

15 December 2020

 

10        Mayoral Minute

10.1       Mayoral Minute

File Number:           12275#142

 

Recommendation

That the Mayoral Minute be accepted.

 

 

The Mayor may put to a meeting (without notice) any matter the Council is allowed to deal with or which the Council officially knows about.

 

Attachments

Nil  

 

 

 

11        Items by exception

Council may resolve to adopt multiple items of business on the agenda together by way of a single resolution

 


Ordinary Council Meeting Agenda

15 December 2020

 

12        Sustainable and Balanced Growth

12.1       Social and Health Impact Assessment Policy and Guidelines

File Number:           12275#145

 

 

EXECUTIVE SUMMARY

The draft Social and Health Impact Assessment (SHCIA) Policy and Guidelines are a new suite of documents which provide an innovative method of planning to identify and manage the likely social and health impacts of proposed developments, policies, projects and planning instruments to maximise positive outcomes for the Wollondilly community.

The draft SHCIA Policy and Guidelines are grounded in the social justice principles of sustainability, access, equity, participation and human rights, and are supported by Council’s commitment to healthy communities. The draft SHCIA Policy details the principles, objectives and applicability of Council’s approach to social and health impact assessment, and gives weight to the draft Guidelines.

The policy combines traditional Social Impact Assessment with Health Impact Assessment to create a hybrid version of impact assessment designed to widen the lens by which potential impacts on our community are identified and planned for.

The draft Guidelines determine when a SHCIA is required, how it is to be undertaken, and how the outcomes arising from the assessment are to be implemented and managed. The draft Guidelines identify specific triggers and thresholds for various types and/or sizes of developments and proposals, and provide guidance on the minimum requirements for community participation in the decision-making process.

The draft Policy and Guidelines have been successfully tested through a pilot program over the past 12 months.

This report seeks Council’s support to publicly exhibit the Draft Social and Health Impact Assessment policy and guidelines.

Recommendation

That Council:

1.       Supports the Public Exhibition of the Draft Social and Health Assessment Policy and Guidelines for 28 days to commence in late January, 2021.

2.       Notes that a future report will be prepared for Council on the outcomes of the public exhibition process.

 

 

REPORT

Background

Council has long recognised the relationship between social factors and the health and wellbeing of the community, and that the design of built environments can have a significant influence on mental and physical, health and wellbeing outcomes and the liveability of places. This recognition is made clear in the Community Strategic Plan’s Health and Wellbeing Statement and in the Local Strategic Planning Statement’s Planning Priority 6: Embedding Health and Wellbeing Considerations into Land Use Planning for Healthy Places.


 

The NSW planning system focuses primarily on economic and environmental factors, and does not adequately address the social determinants of health. A draft clause embedding health as a key objective of the Environmental Planning and Assessment Act 1979 was dropped from the final version of the 2017 review of the Act. Wollondilly Shire Council has therefore chosen to show innovation and leadership in this area, committing to embedding health and wellbeing in planning via its formal partnership with South Western Sydney Local Health District and participation in the Wollondilly Health Alliance. This commitment has resulted in an integrated approach to embedding health and wellbeing in planning, including such initiatives as the Wilton Health and Wellbeing Strategy, and the proposed inclusion of health and wellbeing as an objective in Wollondilly Local Environmental Plan 2011. The introduction of Social and Health Impact Assessment is a key component of this integrated approach.

It is worth noting also that the NSW Department of Planning, Industry and Environment (DPIE) is currently exhibiting a draft Social Impact Assessment Guideline for State-significant projects. While this is a positive step, the draft Guideline captures only State-significant projects and therefore will not apply to the vast majority of development in Wollondilly. In addition, DPIE’s draft Guideline is not in keeping with global best practice in that it fails to recognise the relationship between social factors and health, as well as failing to address the importance of equity.

Council have received significant praise from health and planning practitioners in its work to date on the introduction of these measures. These measures are very timely given the current Covid pandemic. Many lessons have been learnt through the pandemic experience, and these can help inform better planning outcomes to support our communities and to achieve better built-form outcomes.

What is Social and Health Impact Assessment?

Social and Health Impact Assessment is a process in which plans, policies and applications for change to either the physical or cultural landscape of the area are reviewed and assessed in relation to the likely impact of these changes on the community. Among other things, social impacts can include changes to way of life, opportunity, inter-generational equity, health and culture in a community, and the capacity of a community to sustain these changes.

In Australia, Social Impact Assessment and Health Impact Assessment have typically been undertaken as two separate processes, despite both being focused on the social determinants of health. The principal difference is that Social Impact Assessment has typically been undertaken by consultants on behalf of developers (usually in response to a legislative requirement), whereas Health Impact Assessment has typically been undertaken by interdisciplinary expert panels with a large degree of community consultation (usually prompted by a public agency or a group of public health academics). In the UK (which is home to most examples of best practice in this field), it is common for Social and Health Impact Assessment to be combined in a single policy and approach.

What are others doing in this space?

‘Impact Assessment’ has been around for a number of years with many Council’s across NSW, Victoria and QLD having an adopted policy or development controls requiring impact assessment to be undertaken as part of a development application process and as part of any change in land uses. These have led to strengthened and better informed decision making and help to achieve better outcomes for the community.

Parramatta and Liverpool Councils both have standalone Social Impact Assessment policies, and Penrith Council has a requirement for Social Impact Assessment within their DCP.

In Queensland, the Gold Coast and Brisbane City Councils both have a requirement for a Social and Health Impact Assessment as part of their planning scheme policies.  A large number of Victorian Councils have a policy and/or guidelines that require social impact assessment including East Gippsland, Maribyrnong, and Hume. The Department of Planning, Industry & Environment also have recently expanded their requirement for Social Impact Assessment from mining, petroleum production and extractive industry development, to all State Significant development (SSD).  Currently a Social Impact Assessment Guideline to be applied to all SSD proposals is on public exhibition.

The Planning Institute of Australia (PIA) recognises the importance of social impact assessment and has developed a policy statement that recognises good social impact assessment as part of best planning practice.

How and when will this Policy and Guideline apply?

The proposed policy suite comprises two documents: a Social and Health Impact Assessment Policy (‘the Policy’) and Social and Health Impact Assessment Guidelines (‘the Guidelines’). The Policy is to be an adopted Policy of Council, and outlines the objectives, principles and applicability of Council’s approach to Social and Health Impact Assessment. The Guidelines provide detailed information for Council staff, proponents and the public on how such assessment is to be carried out and what specific types of development or new policy may trigger it. The Policy is to apply to Council policy documents, development applications, planning proposals and other planning-related items that meet the triggers contained within the Guidelines.

The Guidelines provide instructions on how to carry out Social and Health Impact Assessment. The process takes a two-tiered approach.

·        Level 1 is a Social and Health Impact Comment (SHIC), to be undertaken in the case of low- to moderate-impact proposals.

·        Level 2 is a Comprehensive Social and Health Impact Report (CSHIR), to be undertaken in the case of high-impact proposals.

Level 1 - Social and Health Impact Comment

SHIC is a brief assessment intended to provide an overview of potential Social and Health impacts. It is not intended to be an onerous process and should not require specialist technical assistance to complete; a SHIC is intended to raise awareness of potential issues that may warrant further consideration and to encourage the applicant to consider implementing mitigation measures while in the planning phase of the proposal. 

Community consultation is not required as part of a Social and Health Impact Comment. It is undertaken by completing an Initial Assessment Form, in which categories of potential impacts such as  impacts on healthy communities, access and mobility, accommodation and housing, access to employment and training, cultural and community significance , community safety, are evaluated in short-answer format. A full list of these types of impacts is provided in Appendix B of the attached draft guidelines.

The Assessment Form also requires the applicant to propose mitigations for any negative impacts and enhancements for any positive impacts that are identified. The applicant should submit the Social and Health Impact Comment to Council at the time of lodgement of the associated development application, development control plan, neighbourhood plan or planning proposal.

Level 2 - Comprehensive Social and Health Impact Report

A CSHIR seeks to provide more in-depth assessment of potential impacts. It is to be limited only to developments in which Council perceives the potential impacts to be of a scale and/or significance that warrants detailed analysis. In reality the larger proposals are likely to cause larger issues, but can also lead to better outcomes at a higher level.

A Comprehensive Social and Health Community Impact Assessment involves the completion of a report (including findings) by a specialist with appropriate qualifications in social and/or health sciences and/or planning and demonstrated understanding and experience in applied social and health science research methods, This report should be submitted to Council at the time of lodgement of the development application or planning proposal. It also involves detailed consideration of Social and Health impact mitigations and enhancements where required, and a process of meaningful community consultation involving the impacted community.


 

As it is impossible to completely anticipate the scale of Social and Health Community impacts that various types of development proposals may generate in each circumstance, the proposed Guidelines equip Council with the discretion to waive or vary requirements for Social and Health Impact Assessment on a case-by-case basis.

The discretion to waive or vary requirements for Social and Health Impact Assessments rests with the Managers Development Assessment and Sustainable Growth in consideration of recommendations made by Council staff.

Under the proposed policy, Social and Health Impact Assessments will be reviewed by Council staff as part of the usual development application or planning proposal assessment processes. Mitigation measures may be agreed through negotiation or conditioned within a development consent.

Why do we need this policy?

Planning Priority 6 in Wollondilly 2040, Council’s Local Strategic Planning Statement (‘the LSPS’) lists the Embedding Health and Wellbeing Considerations into Land Use Planning for Healthy Places. Action 6.1 of the LSPS is, ‘Develop a Health/Social Impact Assessment Policy to determine when an assessment is required for development.’ The proposed Policy responds directly to this Action.

At a strategic level, an ideal community is one that is healthy, happy and connected. Council has a key role to play in this. Achieving this ideal community “wellbeing” strongly depends on quality environmental, economic and social outcomes for the community and all of these outcomes require actions based on sound decision making processes.

Council has an ongoing commitment to supporting projects and programs that seek to improve health and wellbeing outcomes for the Wollondilly community. Wollondilly’s commitment to health in planning began with its Health Impact Assessment on the Wilton Junction Master Plan, and is currently demonstrated by its involvement in the Wollondilly Health Alliance (particularly the Healthy Environments Working Group) and its formal health in planning partnership with South Western Sydney Local Health District.

Wollondilly Shire is set to experience significant population growth in the future amid the challenges that arise from the peri-urban context. It is important that social planning is dynamic and ongoing to ensure land use planning and service delivery is reflective of community needs. Planning for positive social and wellbeing outcomes is therefore equally as important as planning for the physical design and infrastructure needs of our future communities.

Wollondilly Shire Council is one of a network of peri-urban councils that define themselves as the interface between urban and rural areas on the urban fringe. Wollondilly is also considered critical to the future resilience of Greater Sydney for its environmental, cultural and economic values. For these reasons it is imperative that we have robust policy in place to leverage for better outcomes for the community when considering land use proposals.

Pilot in the Planning Directorate - Policy and Guidelines

To support the development of the policy, the Social and Health Impact Assessment process has been piloted in the Development Assessment Team since January 2020 and was expanded to include the Sustainable Growth team from April 2020.

The pilot worked on the premise that when a new development application or planning proposal, that met the triggers in the guidelines was submitted to Council,  the applicant was requested to submit a Social and Health Impact Assessment with their application either as part of a pre-lodgement meeting or as an additional information request.

The pilot took a soft approach to the guidelines and most development applications were requested to provide a Social and Health Impact Assessment comment rather than a comprehensive assessment report. This comment involved the completion of an earlier version of the form available in Appendix B of attached draft guidelines.


 

During the pilot, all referrals were sent to the Working Group for review and assessment. For each of the referrals, the Working Group conducted a preliminary scoping exercise to identify if further information was required and if so, provided advice back to the relevant planning officer. The working group then met again to discuss and provide a final referral once all the requested information was received.

This process allowed for discussion and the sharing of each different skill set to add value to the final referral. Throughout the pilot the working group trialled a number of methods for assessing and capturing feedback, resulting in the development of a number of templates for referrals and a profoma for evaluating proposals. The working group also participated in a number of workshops and provided direct advice to planning officers.

Evaluation of the pilot commenced in September 2020 and the feedback from this process has been considered in the final draft version of both the draft policy and the draft guidelines.

CONSULTATION

Consultation with Internal Staff

The draft Policy and Guidelines have been prepared by a three-person working group consisting of:

·    a strategic planner with a background in strategic planning, development assessment and social planning;

·    a community projects officer with a background in social work and community development, and;

·    a strategic health planner, with a background in strategic planning and health planning, being a jointly funded a shared position with NSW health. 

The working group has been assisted at key stages by a project management group consisting of the Managers of Sustainable Growth, Development Assessment and Community Outcomes and the Director of Planning. The working group has also been assisted by expert input from the Health in Planning Working Group (now Healthy Environments Working Group) of the Wollondilly Health Alliance.

The draft Policy and Guidelines have been extensively workshopped with Council planners in Development Assessment and Sustainable Growth, and individually on referrals during the pilot.

CONCLUSION

The draft Social and Health Impact Assessment Policy and Guidelines provide a framework for the consideration of the potential social and health impacts – both positive and negative – of development proposals and policies. They will allow Council to better plan for and mitigate such impacts, resulting in better social and health outcomes, and ultimately a healthier and more equitable environment for the people of Wollondilly.

The draft Policy and Guidelines are consistent with Council’s existing policies, and will deliver on Action 6.1 of the Local Strategic Planning Statement: ‘Develop a Health/Social Impact Assessment Policy to determine when an assessment is required for development.’

It is therefore recommended that Council supports the public exhibition of the draft Policy and Guidelines.

FINANCIAL IMPLICATIONS

Funding for the development of this draft policy and guidelines has been through Council’s operational budget. No additional resources have been required to support the draft Policy and Guideline. The costs of both the exhibition and future implementation can be met through the existing budget.

Attachments

1.       Draft Social and Health Impact Assessment Policy  

2.       Draft Social and Health Impact Assessment Guidelines for Council Report    


Ordinary Council Meeting Agenda

15 December 2020

 

12.2       Deed of Variation - Bingara Gorge Planning Agreement - New Oval Road

File Number:           12275#103

 

Executive Summary

The existing Bingara Gorge Planning Agreement was executed on 3 November 2007. Under the terms of the Planning Agreement, the ‘New Oval Road’ is due to be delivered by the 800th Residential Lot.

The existing planning agreement provides net community benefit in line with the original proposal for 1,165 lots. There have been separate discussions between Council and Lendlease regarding the additional 635 lots approved by the Land & Environment Court on 30 August 2016.

In April this year, Lendlease submitted a request to Council to defer delivery of the New Oval Road to the 1,300th lot due to the challenges gaining the required approvals and delivering the road in the timeframe originally agreed.

The proposed deferral of the new road will not jeopardise overall community infrastructure delivery and is considered on balance to be acceptable. It is considered that the updated agreement is in the best interests of the community as it ensures delivery of the New Oval Road by the developer and also does not unnecessarily delay the Lendlease project which is supporting local jobs and economic development.

Council staff have negotiated in good faith with the developer, Lendlease, to allow an appropriate level of development to occur prior to the delivery of the New Oval Road. The terms of the existing planning agreement require the deferral of the works to be formalised in accordance with Clause 25D of the Environmental Planning & Assessment Regulations 2000. A Deed of Variation formalising the new delivery timeframe for the New Oval Road to the 1,300th lot was prepared and reviewed by Council’s external lawyers. The requested variation was agreed with an exchange of letters, and secured with a financial security. 

Council approval is now sought to publicly notify the Deed of Variation, with all approval costs being covered by the developer.

 

Recommendation

That Council:

1.       Authorises the public notification of the Draft Deed of Variation for the Bingara Gorge Planning Agreement in accordance with the Environmental Planning and Assessment Act 1979; and

2.       Notes that a further report will be prepared on the outcomes of the notification process.

 

Report

The Bingara Gorge Planning Agreement (the VPA) was executed on 3 November 2007. Appendix D, Part 2 requires “New Oval Road” (the Road) to be completed prior to the issue of the subdivision certificate that would create the 800th residential lot. This road is shown in the VPA Works Schedule as proposed to be located in the “Wollondilly Street” road reserve.

Lendlease wrote to Council on 16 April 2020 (778 residential lots had been released at that time) formally requesting to defer the requirement to complete the Road from the 800th lot until the release of the Subdivision Certificate creating the 1,300th lot. The Bingara Gorge development now has 896 residential lots released.

In accordance with Council’s Bonds Policy, works required by a consent within a Council road reserve may be bonded, with an unconditional bank guarantee of 200% of the indexed works value. The VPA works value is $700,000 which indexes to $928,313 (March 2020 CPI) (200% bond being $1,856,626).

The developer has assured Council that the 1,300th lot provides a reasonable period of time to enable it to carry out its obligations and deliver New Oval Road.

Consultation

Council is required to notify the proposed Deed of Variation for a period not less than 28 days in accordance with the provisions of the Environmental Planning Assessment Act 1979 (the Act) and Environmental Planning and Assessment Regulation 2000

If notification occurs around the Christmas/New Year period, in accordance with Part 16, Schedule 1 of the Act, the period between 20 December and 10 January is excluded from the calculation of the notification period and as such the notification period would need to be extended by 22 days.

A future report will be prepared for Council on submissions received during the notification process.

Financial Implications

The developer has provided financial security to secure the deed of variation with an unconditional bank guarantee of 200% the indexed value of the works item as required by Council’s Bonds Policy.

Attachments

1.       Draft Deed of Variation - Bingara Gorge PA - New Oval Road - Notification Version    


Ordinary Council Meeting Agenda

15 December 2020

 

12.3       LEP Review Program Stage 1A Planning Proposal

File Number:           12275#112

 

Executive Summary

On 16 December 2019, Council resolved to support the finalisation of the Local Environmental Plan (LEP) Review Program Stage 1 Planning Proposal which included a range of separate updates to the Wollondilly Local Environmental Plan 2011 identified through the Accelerated LEP Review Program and to give effect to the Western City District Plan.

As the Stage 1 Planning Proposal progressed, a number of important matters were removed by the NSW Department of Planning, Industry & Environment to enable the proposal to progress within strict timeframes.

Council will soon be in a position to submit a new planning proposal, called Stage 1A, to progress some of the removed matters. The Stage 1A proposal prioritises attracting investment and growing local jobs. It is important that the Stage 1A proposal is progressed swiftly to assist local businesses and communities in their recovery from the impacts of the drought, Black Summer Fires, February 2020 flood event, and the ongoing COVID-19 pandemic.

While Council has resolved to support the preparation of these important planning matters, this report seeks Council support to request that plan making powers for the Stage 1A Planning Proposal are delegated to Council under the Environmental Planning & Assessment Act 1979. This is considered appropriate and is likely to help streamline the plan making process by removing duplication.

 

Recommendation

That Council:

1.       Notes the LEP Review Program Stage 1A Planning Proposal is being forwarded to the Department of Planning, Industry and Environment (DPIE) for a Gateway determination, in accordance with Council’s resolution of 16 December 2019.

2.       Requests DPIE to delegate plan making functions to Council for the LEP Review Program Stage 1A Planning Proposal in accordance with Section 3.36 of the Environmental Planning and Assessment Act 1979.

 

Report

Background (The Accelerated LEP Review Program)

In response to a number of planning related announcements and legislative changes introduced by the NSW Government, Wollondilly and other Councils within the Greater Sydney Region, have been required to undertake a review of their local environmental plans (LEPs).

The purpose of the LEP Review Program is to update the Wollondilly Local Environmental Plan (WLEP 2011) to give effect to the Western City District Plan through upfront strategic planning.

The formal component of the government funded program will end on 31 December 2020, however, a significant body of work has been undertaken that will inform and enable a number of future projects to now be progressed. This includes the progress of a new planning proposal with a focus on attracting investment and growing local jobs.


 

Background (LEP Review Program Stage 1 Planning Proposal)

At its Extraordinary Meeting on 16 December 2019, Council resolved to support the progress of the Stage 1 Planning Proposal. This decision was informed by advice from the Wollondilly Local Planning Panel from its meeting on 28 November 2019. The planning proposal endorsed by Council included 17 amendments covering a range of matters.

As the planning proposal progressed through the Gateway process a number of amendments were removed:

·    the Gateway determination issued by the NSW Government Department of Planning, Industry and Environment required the removal of seven amendments

·    following consultation with NSW RFS, a further four amendments were removed on the basis that a Strategic Bush Fire Study would be required for these amendments and could not be prepared in the Gateway timeframe.

It is noted that it had always been recognised that amendments may need to be removed from the planning proposal if they could not be achieved within the LEP Review Program timeframe.

The table at Attachment 1 provides an overview on the amendments that were removed from the planning proposal and why. The table recognises that the following amendments will be ready for progression from January 2021 once the Strategic Bush Fire Study prepared in accordance with Section 4 of the NSW Rural Fire Service’s Planning for Bush Fire Protection 2019 is complete:

 

 

Intended outcome

Description of change

1

Increase opportunities for events

Introduce exempt development criteria for events which have low or minimal impact.

2

Enable destination weddings, functions and business conferencing in rural locations.

Make “Function centres” permissible within rural and some environmental protection zones and include an associated local provision to enable function centres at an appropriate scale.

3

Ensure that the Wollondilly LEP benefits from the most up-to-date model provisions and development terms within the Standard Instrument.

Part 1:

Amend the Land Use Table to broaden the scope of permissibility beyond the mandatory land use zones for the following development types which have been added or amended since WLEP 2011 was originally adopted:

·    Timber yard

·    Artisan Food and Drink Industry

·    Bee Keeping

·    Eco-Tourist Facility

·    Markets

Part 2;

Introduce new mandatory local provision which accompanies the introduction of Eco-Tourist Facility definition.

4

Enabling more diverse tourist accommodation

Amend the Land Use Table so that Caravan Parks are permissible in recreation and rural zones.

 

The Strategic Bush Fire Study will consider whether proposed new uses will be exposed to unacceptable risk of bushfire, and the strategic implications of future development for bushfire mitigation and management.

This is subject to the outcomes of the Strategic Bush Fire Study which is currently underway.

The focus of the Stage 1A Planning Proposal will be to attract investment and grow local jobs contributing towards Wollondilly’s 20 year target of 15,000 new jobs. The amendments will also assist local businesses and communities in their recovery from the impacts of the drought, Black Summer Fires, February 2020 flood event, and the ongoing COVID-19 pandemic. In particular, there is known local demand to pursue development that would be unlocked by this planning proposal.

As Council has already resolved to support the progress of the planning proposal, no further position it sought at this time to enable the planning proposal to be forwarded to DPIE for a Gateway determination. However, the project timeline could potentially be reduced if Council had delegation of plan making functions.

Delegation of Plan making functions to Council

In light of the need to progress the LEP Review Program Stage 1A Planning Proposal as quickly as possible, consideration has been given to identify potential opportunities to accelerate the statutory process.

Delegation of plan making functions to Council may assist to speed up the process.

For the original planning proposal it was recommended that plan making functions associated with the planning proposal were not delegated to Council on the basis that some of the amendments had:

·    District and regional planning significance,

·    Implications for council owned land,

·    Acquisition and public agency matters, and

·    To ensure a transparent process is followed.

The amendments to be included within the Stage 1A Planning Proposal are considered to be of local significance only, although, it is acknowledged that the amendments will indirectly have implications for Council owned land. This is inevitable as the proposal is not site specific and will apply to land across the Shire.

A Council resolution is required in order to submit the new planning proposal to the Department, and request that the plan making functions are delegated to Council. This is the sole purpose of this report.

It should be noted that if Council is unable to resolve any public agency objection or there are unresolved S117 Directions, it may still be necessary to forward the planning proposal to the Department for finalisation.

Consultation

There is no requirement for consultation to inform whether Council should seek delegation of the plan making functions for the Stage 1A Planning Proposal.

The Gateway determination, once issued, will set out the consultation requirements for the planning proposal. In addition, any consultation will be undertaken in accordance with the Wollondilly Community Participation Plan.

Financial Implications

Funding for this project to date has been available through the Accelerated LEP Review Program subject to contractual conditions.

Funding under the Accelerated LEP Review Program is only available until 31 December 2020. After this date, all work on the Stage 1A Planning Proposal will be carried out by staff through the operational budget.

 

Attachments

1.       Table summarising progression of amendments from the original LEP Review Program Stage 1 Planning Proposal    


Ordinary Council Meeting Agenda

15 December 2020

 

12.4       Notification of Draft Planning Agreement -  Land at Station Street Menangle

File Number:           12275#121

 

Executive Summary

Land at 45 Stevens Road, 15 Menangle Road and 1370 Moreton Park Road, Menangle, referred to as Station Street, Menangle, was rezoned by the State government for urban purposes on 21 December 2018, enabling 350 future dwellings.

For a number of years before and after the rezoning, Mirvac (the developer) and Council staff have been negotiating in good faith to ensure the delivery of community infrastructure that will support new growth around the village as well as support existing residents.

A Draft Planning Agreement (VPA) has been offered to Council which provides for:

·    the provision of quality open space within the new development;

·    a significant contribution towards open space embellishment within the village;

·    maintenance of parks and stormwater facilities; and

·    payment of remaining Section 7.11 development contributions.

This report recommends that Council publicly notify the draft VPA, and that a further report will be brought back to Council after to consider any submissions received.

Recommendation

That Council:

1.       Authorises the public notification of the Draft Planning Agreement in accordance with the Environmental Planning and Assessment Act 1979; and

2.       Notes that a further report will be prepared on the outcome of the public notification process.

 

Report

An Offer and Draft Planning Agreement (Draft VPA) for the land at Station Street Menangle was formally made to Council of 16 December 2019 by Mirvac on behalf of the landowner. This report notes the significant time taken to negotiate the draft VPA, and the public interest in securing public amenities for the new and existing community of Menangle village.

Description of VPA Offer

The table below summarises the Development Contributions offer in the draft VPA.

Development Contribution

Value in Offer

Land Area*

Comments

Open Space (East and West Parks)

$1,583,139 works

$2,979,025 land

16,990 sqm

This will provide parks to the standard and value adopted in the contributions plan suitable for a new residential community. 

Old Menangle School site embellishment - Monetary Contribution

$1,217,184.50

(at a rate of $3,477.67 per Final lot indexed)

Existing Public Reserve

This is a significant monetary contribution towards the embellishment of Council’s adopted $2.1m Old Menangle School site Masterplan and forms an important role in linking the new development with the existing community.

Stormwater Facilities and Land Dedication

Development Works and Maintenance

20,226 sqm

5-years maintenance of each completed stormwater facility undertaken by the developer

Monetary Contribution for Stormwater Facility Maintenance

$189,000 per basin)

-

Contribution towards maintenance and calculated in in accordance with Council’s Dedication of Land Policy

Maintenance of East and West Park

-

-

2-years maintenance of park undertaken by the developer

Monetary Contributions

Approximately $3,062,500.00 (being $8,730 per final lot or dwelling and $7,973 per medium density dwelling) and indexed with the movement of CPI.

-

Monetary Contributions for Transport, Community Facilities and Plan Administration.

Total

$9,030,848.50

37,216 sqm

(3.7 ha)

 

*Note – land area is subject to development consent, surveyor and registration of final plans of subdivision.

Compliance with the Planning Agreements Policy

The draft VPA seeks to partially offset Section 7.11 development contributions for the provision of open space. This is permitted by the Act and is consistent with Council policy as it provides for public amenities identified in the Contributions Plan. The offset value is calculated at the open space rate in the superseded Wollondilly Development Contributions Plan 2011, which was in-force at the time the offer was made and the Stage 1 development (DA.2019.93.1) was approved.

The remaining monetary contributions will be levied towards Transport, Community Facilities and Plan Administration. This is approximately $3,062,500.00 (and indexed with the movement of CPI).

It is important to acknowledge that the developer will also undertake direct development works (in additional to the heritage restoration works of the Rotolactor / Creamery precinct) as part of the development including footpaths and connections, roundabout construction, and footbridge connection over the Main Southern Railway Line.

For clarity, the benefits in the Planning Agreement apply to the delivery of the first 350 final lots, without limiting any further development that may be lawfully approved beyond that number. 

Any additional lots will be subject to the full development contributions rate calculated in accordance with the prevailing Contributions Plan (currently $20,000 per lot/dwelling).

Compliance with the Dedication of Land Policy

In accordance with the Dedication of Land Policy, the Planning Agreement provides for 5-years maintenance of stormwater detention basins by the developer and a monetary contribution towards 30-years maintenance and for 2-years maintenance of each of the parks prior to handing over to Council.

 

Consultation

The Environmental Planning and Assessment Act 1979 (the Act) and the Environmental Planning and Assessment Regulation 2000 require a draft Planning Agreement and Explanatory Note to be notified for a period not less than 28 days. If notification occurs around the Christmas/New Year period, in accordance Part of 16, Schedule 1 of the Act, the period between 20 December 2020 and 10 January 2021 is excluded from the calculation of the notification period. As a result Notification would be extended by 22 days.

A future report will be prepared for Council on submissions received during the Notification process.

Financial Implications

The draft planning agreement and development contributions will provide public benefits of $9m (or the equivalent of $25k per lot). The Voluntary Planning Agreement provides for the developer to undertake 5 years maintenance of stormwater facilities and makes a contribution towards a further 30 years maintenance.

These contributions can only be secured by way of a Planning Agreement, which ensures that Council and the community are not unreasonably burdened by the maintenance costs of infrastructure associated with new developments. The draft VPA will also make a significant contribution of $1.2m towards the implementation of the old Menangle school site master plan.

Attachments

1.       Draft Station Street Menangle (Mirvac) Planning Agreement - Notification Version    


Ordinary Council Meeting Agenda

15 December 2020

 

12.5       Planning Acceleration Program and Amendments to Community Participation Plan

File Number:           12275#138

 

Executive Summary

Council’s application for participation in the NSW State Government’s Public Spaces Legacy Program has now been accepted. This requires Council to meet a number of key targets to accelerate planning decision in support of economic activity and job creation, particularly important in light of the economic impacts of Covid-19. Subject to achieving these targets, Council will receive a $4m grant for the delivery of public infrastructure for the Wollondilly community.

Council resolved at the Ordinary Meeting held on 20 October 2020 as follows:

That Council:      

1.       Confirms Council’s commitment to further accelerating planning decision making to support the creation of local jobs and economic stimulus in the Wollondilly Shire.

2.       Endorses Council’s participation in the NSW government’s Public Spaces Legacy Program to secure a $4m grant for the delivery of public infrastructure for the Wollondilly community and commits to accelerate planning decisions to deliver the Program’s required performance improvements and targets.

3.       Authorises the CEO to sign the Participation Agreement on Council’s behalf.

4.       Exhibits the proposed changes to the notification provisions in the Community Participation Plan for minor development as detailed in this report, noting that these changes are needed to enable Council to meet the $4m Public Spaces Legacy Program grant requirements but will not compromise Council’s rigour in ensuring appropriate assessment of all DAs.

5.       Notes that a future report will be prepared for Council on the results of the exhibition process.

6.       Refers nominated planning proposals to the Department of Planning, Industry and Environment for determination where they meet the following criteria:

(a)     Gateway determination more than 4 years old; and

(b)     Unresolved State issues preventing determination by Council.

7.       If Council agree to the changes to the community participation plan after exhibition, then all Councillors be notified of all DAs through the DA Tracker.

8.       That all DA applications, correspondence and notification have information of the DA Tracker and planning alerts included.

public exhibition of the proposed amendments to the CPP was conducted between 30 October and 27 November 2020. No submissions were received.  Accordingly, Council approval is sought to finalise the amended CPP as exhibited.

Recommendation

That Council:

1.       Amends the Wollondilly Community Participation Plan as exhibited, including removal of any reference to the Wollondilly Development Control Plan 2016.

2.       Amends the Wollondilly Development Control Plan 2016 by removing Part 4 Community Engagement as the controls are now included in the Community Participation Plan.

 

Report

Background

The Community Participation Plan (CPP) details how and when Council will engage with the community in relation to proposed development and land use plan making across the Shire, including mandatory requirements for public exhibition. Each local Council across New South Wales is required to have a CPP in place.

The CPP meets the legislative requirements of community participation under the Environmental Planning and Assessment Act, 1979 (the Act). Additionally, as noted in the October meeting, Council’s DA tracker provides 24/7 public access to all applications on-line, including plans and supporting technical reports and elevations. The DA Tracker is becoming increasingly popular with more than 23,500 unique views in 2020 so far, which equates to around 70 views per day.

Increase in Development Applications

Development application lodgements have been trending up at a significant rate since July 2020.  For example, the number of development applications lodged in October represents an 85% increase on the numbers for October 2019 as shown in the graph below:

 

 

There are currently 290 applications under assessment, which is 65% higher than in July 2020 when the outstanding number was 175 applications.

Council staff are working very hard to maintain DA turnaround times and additional staff have been recruited, with more planned to improve Councils level of service. Notwithstanding our resourcing issues, a record number of applications have also been approved as shown in the table below:

 

There is no sign of any downturn in the development activity, which is welcome as a positive sign of the start of post-Covid economic recovery in the Shire. However, it is placing increasing pressure on development assessment and internal referral officers.

In light of this increased demand, it is even more important to ensure we continue to improve efficiencies to streamline our processes. The proposed minor changes to notification processes will greatly assist in this process, along with a range of other initiatives currently being implemented.

Additional actions resolved at Council meeting of 20 October 2020

It is noted that Council also resolved as follows at the meeting of 20 October 2020:

7.   If Council agree to the changes to the community participation plan after exhibition, then all Councillors be notified of all DAs through the DA Tracker.

8.   That all DA applications, correspondence and notification have information of the DA Tracker and planning alerts included.

The following advice is provided in response.

·    The DA Tracker landing page provides user friendly shortcuts that enable searching of all recently submitted and determined applications with a single click as shown in the image below:

·    Council’s Manager Customer, Information and Technology Service is currently reviewing a systems based reporting tool which provide the service request and this is expected to be available in March 2021.

·    Correspondence relating to development applications includes reference to the DA Tracker and will be updated to also include information regarding the Planning Alerts service.

 

Wollondilly Development Control Plan (DCP) 2016

A minor housekeeping amendment to the DCP is also required. The DCP currently still contains a section which outlines requirements and triggers for neighbour notification and advertising. This has been superseded by the CPP.

It is also appropriate to remove any references to DCP notification requirements from the CPP.

Accordingly, the following additional amendments are proposed to the CPP:

·    Sec. 1.4: Removal of reference to the “Wollondilly Shire Council Development Control Plan 2016, Volumes 1-8”

·    Sec 4.3: Removal of the paragraph “As per Wollondilly Development Control Plan 2016 Volume 1 Part 4 Community Engagement, notification of development applications will be required except where Council consider that the potential for adjoining and nearby land to be adversely affected by the development is minimal.”

·    Table 6: Removal of “[…] as per Council’s DCP 2016 Volume 1, Part 4” within the table’s heading.

Consultation

A revised version of the CPP incorporating the proposed amendments was made available on Council’s YourSay page, and the NSW Planning Portal, between 30 October and 27 November 2020 for local residents and the community to review.

No submissions were received.  Accordingly, it is recommended the CPP be finalised as exhibited.

The proposed CPP, as exhibited, is available at Attachment 1.

Financial Implications

The costs of implementation of the proposed changes to the CPP can be met within the existing Council budget. The proposed changes will help deliver positive financial outcomes for Council as follows:

·    Assist in streamlining DA turnaround times to support economic recovery in the Shire;

·    Support achievement of mandatory targets to secure $4m in State funding for community infrastructure as part of the Public Spaces Legacy Program; and

·    Help reduce administrative, stationery and postage costs.

Attachments

1.       Community Participation Plan 2019 (2020 Amendments)  

     


Ordinary Council Meeting Agenda

15 December 2020

 

13        Management and Provision of Infrastructure

13.1       Transfer of Crown Roads to Public Road - Cowper & Argyle Streets, Picton

File Number:           12275#119

 

Executive Summary

This report is seeking Council endorsement for applications to be made for the transfer of two Crown Road parcels to Council as Public Roads, being:

·        A segment of unformed Crown Road on the western end of Cowper Street, Picton is proposed to be transferred to enhance Council’s operational position and flexibility; and

·        An isolated segment of formed Crown Road at the intersection of Prince and Argyle Street, Picton is proposed to formalise the responsible Road Authority as Wollondilly Shire Council.

Recommendation

That Council:

1.       Apply to the Department of Primary Industries to transfer the identified segments of Crown Road to Council as Public Roads, as identified in the attached plans.

2.       Delegate the Chief Executive Officer to execute on behalf of Council any documents associated with the road transfer process that does not require the Common Seal of Council.

 

Report

It is proposed that Council submits a Crown Road application form to Crown Lands to transfer ownership of the identified Crown Road segments to Council as Public Roads (refer to attachments).

Segment on Cowper Street, Picton

The request for the transfer of the unformed segment on Cowper Street, Picton is to enhance Council’s operational position and enable the potential provision of:

·        A Stockpile/Laydown area or any other relevant road related activity.

·        The closure of and future development of the Road, as appropriate.

·        A potential site for future community facilities.

Segment on Intersection of Prince & Argyle Streets, Picton

The Argyle and Prince Streets intersection is a formed road within the Shire that services the ratepayers living along them and travelling over them.  This segment has remained a Crown Road and requires transfer to:

·        Simplify all processes for owners adjoining these roads to deal with only a single road authority.

·        Enable Council to carry out maintenance on the road in accordance with the requirement of the Local Government Act 1993.

·        Enable the Prince and Argyle Streets intersection upgrade project to progress.

On submission of an application to Crown Lands, the Crown will arrange for advertisement in the Government Gazette declaring the roads a Council Public Road.

Consultation

·        Crown Lands

·        Manager Infrastructure Strategy & Planning.

Financial Implications

The transfer of the Argyle and Prince Streets intersection and associated costs are a function of the intersection upgrade project, funded from developer contributions and the associated costs will be applied accordingly.

 

The transfer of Cowper Street will require Council to be responsible for the maintenance of vegetation as required and can be managed within the existing operational budget.

Attachments

1.       Segment of Cowper Street, Picton - Crown Road to be Transferred to Council  

2.       Segment Cnr Prince & Argyle Streets, Picton - Crown Road to be Transferred    


Ordinary Council Meeting Agenda

15 December 2020

 

13.2       Mary Walker Memorial Pool Warragamba - Extending Business Hours

File Number:           12275#126

 

Executive Summary

Council recently assumed direct management of the Mary Walker Memorial Pool Warragamba, which has resulted in a review of operating hours to ensure the most appropriate service is offered considerate of community wants and needs whilst striving for a sustainable level of subsidising and resourcing.

Council recently requested a review of operating hours and the purpose of this report is to provide information on the operational and cost of service impacts for a change in operating hours request and recommend a revision of operating hours.

Recommendation

That Council:

1.       Support extended weekend operations until at least 6.00pm for Summer

2.       Allow for extended evening opening hours to at least 9:00pm on Fridays and Saturdays when the temperature is predicted to reach or exceed 42oC

3.       Acknowledges the financial implication of the above and the likely review required at subsequent Quarterly Reviews.

 

Report

At its Ordinary Meeting of 17 November 2020, Council resolved:

1.       That a report urgently come to Council at the next Council meeting that examines the ramifications and identifies opportunities to modify the operations of the Mary Walker Memorial Pool at Warragamba to:

a)  Extend weekend operations until at least 6pm for Summer.

b)  Allowing for extended evening opening hours to at least 9:00pm on Fridays and Saturdays when the temperature is predicted to reach or exceed 42oC (either locally or at the Badgerys Creek, Camden or Penrith BOM weather stations).

c)  That the report also examine a return to the historic hours of operation.

2.       That Council allow any patrons who are at the pool when it closes at the end of the morning session to re-enter within half an hour of the commencement of the afternoon session without additional charge.

In this regard:

a)      Extended Weekend Operations:

This has been assessed and no significant operational issue identified. The financial implication has been modelled at approximately $4,000 for the season due to the additional labour costs.

b)      Extended Weekend Evening Hours On Hot Days:

This has been assessed and no significant operational issue identified. The financial implication has been modelled at an additional $600/night assuming a close at 9.00pm reflecting the additional labour hours including penalty rates.

c)       Return To The Historic Hours Of Operation:

Warragamba Pool Operating Hours

 

2019/20

Currently

Monday to Friday

 6:00am to 8:00pm

7:00am to 11:00am and
3:00pm to 7:00pm
(8:00pm Tuesdays)

Saturday

 8:00am to 7:00pm

10:00am to 4:00pm

Sunday

10:00am to 7:00pm

10:00am to 4:00pm

A return to the 2019/20 hours will require the split shift arrangements as the opening hours exceed the ‘normal’ time band for an employee and hence require engagement of additional staff and adjustment of supervision hours. In addition, extended hours on the weekends will incur additional overtime payments for rostered staff.

The increase in hours will increase ‘normal’ time labour costs by 70% and weekend ‘overtime’ cost by 66%, or approximately $19,000 for the 2020/21 season compared to the ‘current hours’ {or $15,000 compared to the extended weekend operations detailed in a) above}.  Additionally, operational consumables {e.g. electricity, etc} would also rise, hopefully offset by additional gate income.

d)      Potential Use Of Volunteer Lifeguards To Extend Services

This option has been assessed and found to present unacceptable risks to Council as:

a.       Operation of the pool includes financial transactions {entry and kiosk} which may compromise Council’s financial integrity and increase exposure to fraud and corruption risks.

b.       It potentially involves additional insurance costs due to the higher risk nature of a lifesaving service from a public liability perspective which could not be finalised in time for this report to be submitted.

c.       There is currently no Workplace Health & Safety (WHS) management controls and operating procedures for a volunteer based service.

d.       Operations can be disrupted as volunteer ability to commit to schedules can be challenging.

e)      The total estimated costs for the extended opening hours are a minimum of $19,000 over the current hours excluding any further extended closing times {i.e. weekend close at 9.00pm as per b) above}.

2.       Patron Re-Entry Between Sessions:

This has been assessed and no significant operational issue identified and can be actioned as an operational issue.

Consultation

Internal only.

Financial Implications

Further to the specific impacts noted above and acknowledging the unknown impacts of the pandemic response, particularly financially, Council sought to enter into an open book model for ongoing management of the Centre, allowing adjustments to the business model over the course of the season.  These proposed changes will need to be reviewed in this same regard.

The ongoing management of the Centre needs to be monitored and assessed, at minimum through the quarterly review process, and the additional costs could be met from the projected operating surplus for 2020/21.

Attachments

Nil


Ordinary Council Meeting Agenda

15 December 2020

 

13.3       Traffic Management Upgrades - November 2020

File Number:           12275#122

 

Executive Summary

The Local Traffic Committee Agenda & Notice of Meeting was issued 4 November 2020 to consider a number of reports for traffic management in Wollondilly at the Committee meeting of 10 November 2020. The agenda papers were also distributed to all Councillors.

This report seeks approval for traffic management for the Thirlmere Festival of Steam 2021.

Recommendation

1.       That Council adopt, notwithstanding other factors at play that may prohibit the event happening, the traffic management proposal as considered and unanimously supported by the Local Traffic Committee Meeting of 10 November 2020 as follows:

LTC Recommendation 1.2 - Approve the temporary closure of various roads in Thirlmere as listed in this report, between the hours of 6.00am and 5.00pm on Sunday, 21 March 2021 for the staging of “Thirlmere Festival of Steam 2021”       subject to the requirements for the issue of a permit for “Road Event – Road Closure”.

2.       That as a part of the required notification process, the “Thirlmere Festival of Steam 2021” project team undertake a neighbourhood-wide notification process to ensure all impacted streets are aware of the potential impacts and residential access management arrangements prior to the event.

 

Report

The Local Traffic Committee is a Technical Committee of Transport for New South Wales (TfNSW).  The Committee operates under the authority conferred to Council by TfNSW under the Transport Administration Act 1988.

Council has been delegated certain powers by TfNSW with regard to traffic matters upon its local roads. A condition of this delegation is that Council must take into account the advice of the Local Traffic Committee.

There are four permanent members of the Local Traffic Committee each of whom has a single vote only. The members are representatives of the NSW Police Force, TfNSW, the Local State Member of Parliament (for the location of the issue to be voted upon) and a representative of Council.

The Minutes of the Local Traffic Committee Meeting of 10 November 2020 have been distributed and are available on Council’s website.

Only matters requiring a resolution of Council are included in this report, other endorsed upgrades have been approved under delegated authority.

Consultation

Refer to the Local Traffic Committee Agenda and Minutes, available on Council’s website.

Financial Implications

The cost associated with the implementation of the approved traffic management plan will be borne by the “Thirlmere Festival of Steam 2021” project.

Attachments

Nil  


Ordinary Council Meeting Agenda

15 December 2020

 

14        Caring for the Environment

14.1       Integrated Water Management Policy and Strategy Adoption

File Number:           12275#97

 

Executive Summary

This report is to adopt Council’s Integrated Water Management (IWM) Policy and Strategy and Water Sensitive Urban Development Guidelines.

This Policy and Strategy outlines Council’s objectives and requirements of water management for developments within the Shire, as well creating criteria and expectation surrounding water treatment assets. The adoption of the Policy is an integral part of providing guidance for stormwater and waste water management into the future.

The Policy and Strategy documents were placed on public exhibition from 7 May 2020 to 17 June 2020. As part of the public consultation, Council resolved to undertake community engagement around people’s views on water reuse and recycling, in particular wastewater. This included specific survey methods and direct engagement with State agencies, expert academics, developers and the community.

A total of 19 submissions were received with the majority being supportive of the initiatives proposed. As a result, minor changes have been made to the IWM Policy and Strategy incorporating some of the feedback received from stakeholders.

The documents are now finalised for adoption.

Recommendation

That Council:

1.       Adopts the Draft Integrated Water Management Policy and Strategy.

2.       Reviews the Strategy and Policy documents in five years.

3.       Writes to the Minister for Water, Property & Housing and the Minister for Agriculture & Western New South Wales to provide a copy of the Policy and Strategy and advocate on behalf of the Wollondilly community’s for use of recycled water for agriculture, industry, irrigation and the water supply; and to request NSW Government change its policy introduce supporting strategies and programmes to encourage and support the use of recycled water in these sectors.

 

Report

Wollondilly Shire contains much of Sydney’s drinking water catchment and is rich in natural heritage including unspoiled creeks and rivers.

The population of the Wollondilly Local Government Area (LGA) is predicted to almost double by 2036.  A ‘business as usual’ approach towards development, including stormwater and waste water management, will negatively impact water quality and supply; biodiversity; recreation; and climate resilience.  It is, therefore, important that steps are undertaken to proactively manage our stormwater and waste water to protect our waterways.

In order to fully protect our swimmable, aesthetic and biodiverse waterways, both wastewater and stormwater policy objectives need to be adopted. It is crucial to consider wastewater treatment options when trying to have a no net impact on waterways, provide liveable communities and help conserve water supply, as some wastewater treatment options can conflict with stormwater quality and quantity controls. Therefore, a holistic water management solution is required which is why an integrated approach to managing water was developed.

The purpose of the IWM Policy and Strategy is to drive smarter water management outcomes including:

·          protecting the health of the aquatic ecosystems.

·          making the most of water by adding value to biodiversity, recreation, liveability, climate resilience, local economies, drought and flood management.

·          minimising the long term resource and cost burdens on Council, the community and other stakeholders.

·          promoting water conservation and reuse.

The Final Draft Integrated Water Management Policy and Final Draft Integrated Water Management Strategy are attached to this report for review and final adoption.

Also attached is the Community Engagement Summary; Community Engagement Report which includes a summary of the submissions; and Water Sensitive Urban Design (WSUD) Guidelines that will be an evolving document which will be updated with current practice and information to support Council and developers with the implementation of the Policy and Strategy.

It is recommended Council adopt the Policy and Strategy to enable the smarter use of water which will support a more resilient and healthy community and environment within Wollondilly.

Community Engagement

The public exhibition period was from 7 May 2020 to 17 June 2020. The public exhibition resulted in 19 submissions including six from government agencies, three from commercial entities, one from a community organisation and nine from citizens at large. The majority of the submissions were positive and welcoming of Council’s approach to managing water in the urban landscape.

A Council requested engagement survey was also developed, specifically on how the community perceives water reuse and recycling. This was conducted via an online survey promoted extensively by email, social media, Council newsletter and Facebook. A total of 26 responses to the survey were received.  While this is a small sample number, the demographic data showed diversity with participants residing all over the Shire; an even split between male and female; and an age range fairly evenly spread from 25 to 70+ years. Having a high reach with a low number of responses may indicate people are becoming more progressive in their views on holistic water management especially in light of recent drought and bushfires.

Responses to the survey indicated willingness to explore methods of water management other than restrictions; support for domestic water management measures such as rainwater tanks; support for stormwater capture and green median strips; emerging support for using purified wastewater for all purposes including drinking; and strong support for use of recycled water in agriculture, industry and irrigation.

The responses for both the surveys and submissions reinforce Council’s position on the importance to manage the whole of the water cycle to protect waterways and utilise/conserve water in a manner that improves the resilience of the community and environment.

Further details on consultation are provided in the community engagement report.

Consultation

Consultation during the development of the IWM Policy and Strategy and WSUD Guidelines included engagement with:

·        Stuart Khan (UNSW)

·        Ian Wright (Western Sydney University)

·        Council staff

·        Traditional Owners

·        Sydney Water

·        Environment Protection Authority (EPA)

·        NSW Environment, Energy & Science (EES)

·        WaterNSW

·        Department of Planning Industry & Environment (DPIE)

·        Developers of the Wilton Growth Area

·        Community.

Financial Implications

Funding has been allocated within Council’s Annual Operating Budget under Stormwater Education for implementing the priority strategy actions.

Additional opportunities within the Annual Budget drafting program and external grant funding will be sought to undertake actions and a priority program will be developed annually.

Attachments

1.       Final Draft Integrated Water Management Policy - Submission Revision  

2.       Final Draft Integrated Water Management Strategy - Submission Revision  

3.       Community Engagement Summary - Water Recycling and Reuse  

4.       Community Engagement Report - Integrated Water Management Policy and Strategy  

5.       Draft WSC Water Sensitive Urban Design Guidelines November 2020 - Submission Revision    


Ordinary Council Meeting Agenda

15 December 2020

 

14.2       Minerals, Energy, Resources, Environment & Waste Advisory Committee - October 2020 Meeting Minutes

File Number:           12275#117

 

Executive Summary

To ensure that the work of the Minerals Energy Resources Environment & Waste Advisory Committee is brought to the attention of Council and the broader Wollondilly community, the Minutes of the Meeting and the recommendations made by the Committee will now be reported to Council.

The purpose of this report is to present to Council the Minutes of the Advisory Committee Meeting held on 7 October 2020.

Recommendation

That Council note the Minutes for the Minerals Energy Resources Environment & Waste Advisory Committee meeting held on 7 October 2020.

 

Report

The Minerals, Energy, Resources, Environment & Waste Advisory Committee is a liaison Committee established by Council consisting of members of the community with an interest and experience in the three focus areas of:

·        Waste management

·        Environmental protection

·        Minerals and petroleum extraction stream (focus areas of specific relevance to minerals and petroleum extraction).

The Committee has been meeting for more than five years and meets every two months. The Committee’s purpose is to:

·        Provide feedback on Planning Proposals, Development Applications, proposed or amendments to existing Council Policies and Strategies which are likely to impact (positively or negatively) on Council’s natural and built assets

·        Facilitate communication between residents, Council and industry

·        Create and support opportunities and initiatives that will enhance sustainable environmental and waste outcomes across various sectors.

The purpose of this report is to present the Minutes of the Minerals Energy Resources Environment and Waste Advisory Committee meeting held on 7 October 2020.

Attachments

1.       Minerals Energy Resources Environment & Waste Advisory Committee Minutes - 7 October 2020     


Ordinary Council Meeting Agenda

15 December 2020

 

15        Looking after the Community

15.1       Financial Assistance

File Number:           12275#127

 

Executive Summary

Council receives annual assistance, donation and sponsorship requests each month. The purpose of this report is to inform Council of applications for annual assistance, donation and sponsorship received by Council in the period November 2020.

 

Recommendation

That an Annual Assistance payment of $500.00 be made to Warragamba Silverdale Neighbourhood Centre.

 

Report

In November 2020 Council received 1 application for an Annual Assistance payment:

▪        Application for $500.00 from Warragamba Silverdale Neighbourhood Centre for the Light Up Warragamba event.

Consultation

The application has been assessed against the criteria in Council’s Financial Assistance Framework and is eligible to receive funding through the Annual Assistance Program.

Financial Implications

The request is able to be funded within the current financial year budget allocation for Annual Assistance.

Attachments

Nil


Ordinary Council Meeting Agenda

15 December 2020

 

15.2       Wollondilly Youth Community Advisory Committee

File Number:           12275#146

 

Executive Summary

The Wollondilly Youth Community Advisory Committee is a Committee established by Council consisting of members representing young people aged 12 to 24 years. The Committee meets monthly. The Committee’s purpose:

a)      The Wollondilly Youth Community Advisory Committee aims to develop programs/projects that address the challenges faced by young people in the Shire.

b)      The members of the Wollondilly Youth Community Advisory Committee will be the voice of the Shire’s young population and advocate to the Community and Council with the aim to improve, increase and promote the services available to them and their peers.

To ensure that the work of the Committee is brought to the attention of Council and the Wollondilly community, Committee minutes and recommendations are be reported to Council.

The purpose of this report is to present the minutes and recommendation of the Wollondilly Youth Community Advisory Committee meeting held on 10 November 2020.

Recommendation

That Council note the minutes of the Wollondilly Youth Community Advisory Committee meeting of 10 November 2020.

 

Report

The Wollondilly Youth Community Advisory Committee have undertaken discussions with TAFE NSW to commence Outreach Courses in the Wollondilly Region for young people. There are 1200 courses currently available.

The committee will develop a survey to distribute to young people to identify the relevant courses to be undertaken.

There have been no recommendations put forward by the Youth Community Advisory Committee for Council to consider at this point in time.

Consultation

Nil.

Financial Implications

The costs associated with Council’s Advisory Committees are covered within Council’s operational budget. The costs associated with implementing the recommendations can be absorbed within the current budget

Attachments

1.       YAC minutes 10 November 2020    


Ordinary Council Meeting Agenda

15 December 2020

 

15.3       Wollondilly Australia Day Awards Community Advisory Committee Report November 2020

File Number:           12275#133

 

Executive Summary

The Australia Day Awards Community Advisory Committee is a Committee established by Council consisting of members representing residents of the Wollondilly LGA. The Committee meets monthly between October and February. The Committee’s purpose:

a)      To bring together interested community members to determine and recognise the winners of the Wollondilly Australia Day Awards.

b)      Committee Members act as ambassadors for Australia Day throughout the year encouraging individuals and community groups to nominate worthy individuals for the awards.

c)       The Australia Day Award Committee also provides input into the planning of celebrations for Australia Day.

To ensure that the work of the Committee is brought to the attention of Council and the Wollondilly community, Committee minutes and recommendations are reported to Council.

The purpose of this report is to present the minutes and recommendation of the Australia Day Awards Community Advisory Committee meeting held on 2 November 2020.

 

Recommendation

That Council notes the minutes and recommendations of the Australia Day Awards Community Advisory Committee meeting of 2 November 2020.

 

Report

The Australia Day Awards Committee are proposing the following activities for 2021:

·   Ceremonies – there will be two ceremonies on Australia Day in the Picton Botanic Gardens. The first will be the Citizenship Ceremony 9am – 10am, guests of new citizens will be subject to NSW Health advice on Public Gatherings.

·   There will be a one hour break and then the Australia Day Awards Ceremony will take place from 11am – 12 noon,  guests of nominees will be subject to NSW Health advice on Public Gatherings.

·   Rotary have accepted the offer to once again fundraise with a barbeque on Australia Day. The barbeque will be relocated to the forecourt of the Old Picton Post Office.

·    There will be online competitions for:

Best Decorated Driveway

Best Australian Outfit

Best Aussie Joke (PG rated)

Kid’s Colouring Competition.

Despite the challenges and limitations caused by the Covid-19 pandemic, the Committee are nevertheless encouraged by the options available to enable the 2021 Australia Day celebrations to be held.

Financial Implications

The costs associated with Council’s Advisory Committees are covered within Council’s operational budget. The costs associated with implementing the recommendations can be absorbed within the current budget.

 

Attachments

1.       Australia Day Awards Community Advisory Committee     


Ordinary Council Meeting Agenda

15 December 2020

 

16        Efficient and Effective Council

16.1       Endorsement of the 2019/2020 Annual Report

File Number:           12275#143

 

Executive Summary

The purpose of this report is to table the 2019/2020 Annual Report with Council for its endorsement prior to lodgement with the Office of Local Government.

2019/20 was a huge year, with Council continuing to deliver high quality services for our community throughout the impacts of drought, bushfires, floods and Covid-19. Just some of the many highlights of the Annual Report include:

·    A record investment in our roads and infrastructure of $30,987,045, continuing to reduce our infrastructure backlog and improve the standard of our community assets.

·    Long term planning for the future of our towns and villages through the adoption of Council’s first ever Local Strategic Planning Statement.

·    Enhancing our customer experience, implementing stage 1 of our Integrated Service Delivery Platform and scoring a 75% Customer Satisfaction Rating.

·    Supporting our local businesses with the Love the Dilly Campaign and Local Business Support Package.

·    Supporting economic strong investment activity through fast DA turnaround times and our new Development Assessment Tracking and Lodgement System.

·    Protecting and supporting our community through effective Emergency Management and maintaining service delivery during floods, bushfires and Covid-19.

·    New community assets including Appin Skate Park, progressing the Wollondilly Culture and Civic Precinct and Tahmoor Sporting Complex.

Council’s audited financial statements are not available at the time of printing. An updated report will be published incorporating them once available.

Recommendation

That Council endorse the 2019/2020 Annual Report of Council for submission to the Office of Local Government.

Report

Under the Local Government (General) Regulation 2005, Councils are required to prepare an annual report that focuses on Council’s implementation of the 4 year Delivery Program and the 2019/2020 Operational Plan.

This report is intended for the community and is designed to promote transparency and an understanding of Council operations.

Under the legislation, a Council must:

·    Prepare the annual report within 6 months of the end of the financial year (normally 5 months but extended to 6 due to COVID-19).

·    Outline Council’s achievements in implementing the Delivery Program.

·    Contain Council’s audited financial statements and statutory information as required by the Regulation or Guidelines.

·    Submit their annual reports to the Office of Local Government by 30 December (normally 30 November but extended due to COVID-19).

The 2019/2020 Annual Report is structured in the following way:

Part A:

Section One:      Information about the Wollondilly Shire and the Council servicing the community.

Section Two:      2019/2020 Council Performance and delivery against the Delivery Program.

Section Three:   Statutory Information and Other Relevant Information.

Section Four:     2019/2020 Annual Audited Financial Statements.

 

Part B:

Section Five:      2019/2020 Operational Plan Summary.

 

Highlights

·    A record investment in roads and infrastructure $30,987,045.

 

·    Continuing to improve DA turn-around times and creating a new tracking and lodgement system which allows DA documentation to be viewed online, greatly improving transparency and communication.

 

·    The majority of business with Council, including payments, can now be conducted online. As we move to an Integrated Service Delivery Platform, customers will have a better experience when dealing with Council and processes become even more efficient.

 

·    The Local Strategic Planning Statement, Wollondilly 2040 came into effect in March, outlining the land use planning vision for Wollondilly over the next 20 years. This vision is for a prosperous, sustainable and resilient future for our residents, with an enviable lifestyle of historic villages, modern living, rural lands and bush settings.

 

·    Advocating strongly for the local area; representing the community at the Royal Commission into Natural Disaster Arrangements, joining neighbouring councils and organisations to call for improvements to Picton Road, and opposing the proposed raising of the Warragamba Dam Wall in partnership with Blue Mountains City Council.

 

·    Though many events were impacted by COVID-19 restrictions, some planned projects were able to go ahead earlier in the year. Council was again able to provide the Summer Beach Bus, popular amongst the Shire’s young people as well as families and seniors keen to take advantage of the warm weather to visit the beach in Wollongong.

 

·    Many of our library programs moving online during Covid, including Auslan story times, drawing workshops and author talks.

 

·    Working on a number of projects as part of the Western City Parkland Liveability Program, including the Wollondilly Community, Cultural & Civic Precinct, Tahmoor Sporting Complex and the installation of exercise equipment in eight locations across the Shire. The Appin Skate Facility was opened in June 2020 and is now being enjoyed by the community.

 

·    Engaging with our community on a variety of projects: including strategies on water management, flooding, economic development, the library, transport, and new facilities.

 

·    The ‘Love the Dilly’ campaign encouraged locals to shop and use services within the Shire and support local businesses hit hard due to the bushfires, flooding and the pandemic.

 

Council’s audited financial statements are not available at the time of printing. An updated report will be published incorporating them once available.

Consultation

Corporate Performance and Strategy Team.

All Managers.

All Executive Team.

Financial Implications

This matter has no financial impact on Council’s adopted budget or forward estimates.

Attachments

1.       2019/20 Annual Report (under separate cover)    


Ordinary Council Meeting Agenda

15 December 2020

 

16.2       Councillor Appointments on Committees

File Number:           534-2#57

 

Executive Summary

This report is to consider Councillor Membership and Chairing of various Council Committees.

A vacant position currently exist following the resignation of former Cr Smith and adjustments are required following the appointment of the new Mayor and Deputy Mayor in September.

It is proposed that the current memberships remain the same for the remainder of this extended term of Council. It is also proposed that Councillors will now Chair various Committees in accordance with the listing below. It is recommended that Council also determine alternate Chairs for these Committees in the event that the Chair cannot attend.

To ensure that the work of Committees are more effectively brought to the attention of Council and the Wollondilly community, Committee minutes and recommendations are now being reported to Council Meetings.

Recommendation

That Council:

1.       Appoint a Councillor to represent Council on the South West Regional Weeds Committee

2.       Endorse Councillor membership of the listed Committees

3.      Endorse the Councillors as Chairs and Alternate Chairs of Council’s Advisory Committees as follows:

§    Australia Day Advisory Committee 

Cr Banasik

§    Companion Animals Advisory Committee

Staff member

§    Inclusion and Access Advisory Committee

Staff member

§    Economic Development Advisory Committee

Cr Briggs

§    Heritage Advisory Committee

Cr Banasik

§    Mineral, Energy Resources, Environment and Waste Advisory Committee

Cr Banasik

§    Rural Industry Committee

Cr Hannan (Cr Briggs alternate)

§    Tourism Advisory Committee

Cr Hannan (Cr Briggs alternate)

§    Transport Advisory Committee

Staff member

§    Youth Advisory Committee

Staff member

4.       Notify the Committees of the outcome.

 


 

Report

Nominations for Councillor Representation on various Committees are called for following each Mayoral election. These nominations are endorsed by a resolution of Council.

Calling for nominations ensures equity in the appointments over the Term of Council, consistency with the various Committee’s Terms of Reference and other adjustments to memberships as required in line with the outcome of the Mayoral election.

On this occasion there is a vacant position to be filled due to the resignation of former Councillor Smith.

There are 3 different types of Committees and Advisory Groups that Council and Councillors interact with.  These are:

·        Internal Committees/Advisory Groups of Council that require Councillor representation

·        External Committees/Advisory Groups that require Councillor Representation

·        Council Community Advisory Committees with Councillor Representation determined by each Committee’s Terms of Reference.

A draft Committees and Advisory Groups membership table 2020/21 based on current committees and appointments is attached to this report.

To ensure Councillors do not become over-committed following the outcome of the Mayoral/Deputy Mayoral Election, it is proposed that the current memberships remain the same for the remainder of this extended term of Council and that only the vacancies be filled. This will provide greater consistency to the committees during the Covid-19 pandemic noting that a number of the committees may not meet as scheduled or will meet remotely online.

It is also proposed that Councillors will now Chair various Committees in accordance with the attached table. This will allow Councillors to represent the views of the committees more effectively and also enable greater community access to Councillors.

Consultation

Consultation with the responsible officer of each committee and or their Director/Manager was conducted to ensure the accuracy of membership numbers and meeting times and dates prior to consideration.

Financial Implications

Expenses incurred by Councillors to attend Committee meetings are eligible for reimbursement. Claims for reimbursement must be lodged using the approved form and are processed in line with Council’s adopted Councillor Fees, Expenses and Facilities Policy.

Attachments

1.       Draft Committee Membership Table 2020-21    


Ordinary Council Meeting Agenda

15 December 2020

 

16.3       Investment of Funds as at 31 October 2020

File Number:           12275#131

 

Executive Summary

The purpose of this report is to provide details of Council’s invested funds as at 31 October 2020.

Recommendation

That the information and certification in relation to the investment of Council funds as at 31 October 2020 be noted.

 

Report

At its last meeting, the Reserve Bank decided on a package of further measures to support job creation and the recovery of the Australian economy from the pandemic. It has reduced the cash rate target to 0.1% and the yield on 3-year Australian government bonds to 10 basis points. Full commentary on the relief package can be noted in their comments below.

The Board commented that:

With Australia facing a period of high unemployment, the Reserve Bank is committed to doing what it can to support the creation of jobs. Encouragingly, the recent economic data have been a bit better than expected and the near-term outlook is better than it was three months ago. Even so, the recovery is still expected to be bumpy and drawn out and the outlook remains dependent on successful containment of the virus.

The elements of today's package are as follows:

•        a reduction in the cash rate target to 0.1 per cent

•        a reduction in the target for the yield on the 3-year Australian Government bond to around 0.1 per cent

•        a reduction in the interest rate on new drawings under the Term Funding Facility to 0.1 per cent

•        a reduction in the interest rate on Exchange Settlement balances to zero

•        the purchase of $100 billion of government bonds of maturities of around 5 to 10 years over the next six months.

 

Under the program to purchase longer-dated bonds, the Bank will buy bonds issued by the Australian Government and by the states and territories, with an expected 80/20 split. These bonds will be bought in the secondary market through regular auctions, with the first auction to be held this Thursday for Australian Government securities. Further details of the auctions are provided in the accompanying market notice.

The Bank remains prepared to purchase bonds in whatever quantity is required to achieve the 3-year yield target. Any bonds purchased to support this target would be in addition to the $100 billion bond purchase program.

At today's meeting, the Board also considered an updated set of economic forecasts. The global economy has been recovering from the initial virus outbreaks, with the recovery most advanced in China. Even so, output in most countries remains well short of pre-pandemic levels and recent virus outbreaks pose a downside risk to the outlook, particularly in Europe.

 

In Australia, the economic recovery is under way and positive GDP growth is now expected in the September quarter, despite the restrictions in Victoria. It will, however, take some time to reach the pre-pandemic level of output. In the central scenario, GDP growth is expected to be around 6 per cent over the year to June 2021 and 4 per cent in 2022. The unemployment rate is expected to remain high, but to peak at a little below 8 per cent, rather than the 10 per cent expected previously. At the end of 2022, the unemployment rate is forecast to be around 6 per cent.

This extended period of high unemployment and excess capacity is expected to result in subdued increases in wages and prices over coming years. In underlying terms, inflation is forecast to be 1 per cent in 2021 and 1½ per cent in 2022. In the most recent quarter, year-ended CPI inflation was 0.7 per cent and, in underlying terms, inflation was 1¼ per cent.

The Board views addressing the high rate of unemployment as an important national priority. Today's policy package, together with the earlier measures by the RBA, will help in this effort. The RBA's response is complementary to the significant steps taken by the Australian Government, including in the recent budget, to support jobs and economic growth.

The combination of the RBA's bond purchases and lower interest rates across the yield curve will assist the recovery by: lowering financing costs for borrowers; contributing to a lower exchange rate than otherwise; and supporting asset prices and balance sheets. At the same time, the RBA's Term Funding Facility is contributing to low funding costs and supporting the supply of credit to the economy. To date, authorised deposit-taking institutions have drawn $83 billion under this facility and have access to a further $104 billion.

Given the outlook for both employment and inflation, monetary and fiscal support will be required for some time. For its part, the Board will not increase the cash rate until actual inflation is sustainably within the 2 to 3 per cent target range. For this to occur, wages growth will have to be materially higher than it is currently. This will require significant gains in employment and a return to a tight labour market. Given the outlook, the Board is not expecting to increase the cash rate for at least three years. The Board will keep the size of the bond purchase program under review, particularly in light of the evolving outlook for jobs and inflation. The Board is prepared to do more if necessary.

The majority of Council’s investment portfolio (79%) is invested in deposits / securities with Australian Authorised Deposit taking Institutions (ADI’s).  This percentage is slightly lower than normal due to Council holding 19% in cash at the end of October, which is held with the NAB, but is not included in our deposit/securities calculation.  Council has been taking advantage of term deposit “specials” from various institutions without overexposing the portfolio to any one institution.  Note that the marked to market valuations on some of the direct investment products in Council’s portfolio remain at less than the face value of the investment.  The marked to market value of these investments is expected to be equal to or greater than the face value by the time they reach their maturity date.  Early exit from these products would realise losses.


 

The following chart compares Council’s portfolio yield with the benchmark AusBond Bank Bill Index rate in each month for 2019/20 and 2020/21.

As shown in the chart above, Council’s portfolio yield greatly exceeds the benchmark AusBond 3 month Bank Bill Index due to the prudent investment of Council’s portfolio.

Under Reg 212 of the Local Government (General) Regulation 2005, Council’s Responsible Accounting Officer must provide Council each month with a written report setting out details of all money that Council has invested under section 625 of the Act.

Council’s investment portfolio as at 31 October 2020 is summarised below.

 

Details of Council’s investment portfolio as at 31 October 2020 are provided in attachment 1.

Consultation

Independent advice regarding the investment of Council funds was provided by Prudential Investment Services Corp and a portfolio review has been undertaken to ensure that the portfolio remains appropriate in the current environment.

The advice of Prudential Investment Services is that “Council has a well diversified portfolio of term deposits and bank issued bonds from the highest quality institutions in Australia.  No change in Council’s investment strategy is recommended in response to the current market conditions.”

Financial Implications

Council continues to invest those funds which, having regard to Council’s Resourcing Strategy 2017/18 – 2020/21 and adopted Operational Plan 2020/21, are not required to manage Council’s day-to-day cash flow or have been identified as required to fund specific future projects and expenditure or anticipated (budgeted) future commitments.

Interest earned is allocated to restricted cash and income in accordance with Council’s adopted budget, policy and legislative requirements.  Accrued interest to 31 October was $268,598.

The chart below compares actual interest received to date with budgeted interest for the year.

Interest for the month of October represented an increase of 1.27% pa vs the bank bill benchmark of 0.13% pa for the month.

The Reserve Bank of Australia has continued to keep interest rates low.

Certification

I hereby certify that Council’s investments have been made in accordance with Sec 625 of the Local Government Act 1993, clause 212 of the Local Government (General Regulations) 2005 and Council’s Investment Policy.

Clair Hardy

Chief Financial Officer

WOLLONDILLY SHIRE COUNCIL

Attachments

1.       October 2020 Investment Summary Report    


Ordinary Council Meeting Agenda

15 December 2020

 

16.4       Ordinary Council Meeting and Community Forum Dates - 2021

File Number:           12275#134

 

Executive Summary

The purpose of this report is to set the Ordinary Council Meeting and Community Forum schedule for 2021.

Recommendation

That the Ordinary Council Meeting and Community Forum dates for 2021, as outlined in this report, be adopted and advertised.

 

Report

Ordinary Council Meetings and Community Forums are held at Council’s Administration Building and broadcasted online. Community Forums are held on the second Tuesday of each month and Ordinary Council Meetings on the third Tuesday of each month commencing at 6.30pm.

The schedule proposed for 2021 is as follows:

Month

Community Forum

Ordinary Meeting

February

Tuesday 9th

Tuesday 16th

March

Tuesday 9th

Tuesday 16th

April

Tuesday 13th

Tuesday 20th

May

Tuesday 11th

Tuesday 18th

June

Tuesday 8th

Tuesday 15th

July

Tuesday 13th

Tuesday 20th

August

Tuesday 10th

Tuesday 17th

September

*Special meeting

To be confirmed

October

Tuesday 12th

Tuesday 19th

November

Tuesday 9th

Tuesday 23rd

December

Tuesday 7th

Tuesday 14th

 

In 2021, the Local Government Conference will be held from Tuesday 16th – Thursday 17th November 2021, which will coincide with the Council Meeting for that month. It is proposed that the Council Meeting for November be held on Tuesday 23rd November 2020.

*A special meeting is proposed for the end of September 2021 following the outcome of the 2021 Local Government Election. The purpose of this meeting will be to elect the Deputy Mayor and to deal with other matters related to the appointment of the new Council.

Consultation

Consultation was carried out with Managers and the Executive to ensure the schedule aligned with any known deadlines for third party reporting. Local Government NSW were consulted as to the dates for their 2021 Annual Conference.

 

 

Financial Implications

This matter has no financial impact on Council’s adopted budget or forward estimates.

Attachments

Nil  


Ordinary Council Meeting Agenda

15 December 2020

 

17        Notice of Motion/Rescissions

17.1       Notice of Motion - Landcom Developments

File Number:           12275#144

 

I Councillor Judith Hannan intend to move the following motion:

 

Motion

That a report comes to Council on how Landcom deals with developments and any changes that might occur over DCPs and VPAs etc

 

 

CEO’s Comment

 

The planning framework and requirements have not changed. Landcom will be delivering the development instead of Bradcorp and will be subject to the same planning requirements and controls. The same planning processes and requirements will continue to apply.

 

A Neighbourhood Plan is required followed by a development application that aligns with the approved Neighbourhood Plan. These would be exhibited and the community and State Agencies would be consulted.

 

Development applications would be determined as appropriate depending on capital investment value, number of submissions, variations etc - officer delegation, by the Local Planning Panel, or by the Sydney Western City Planning Panel.

 

If the above advice addresses the Notice of Motion, it is recommended that a report not be required.

 

 

 

Attachments

Nil    


Ordinary Council Meeting Agenda

15 December 2020

 

18        Closed Reports  

Recommendation

1.          That Council considers the confidential report(s) listed below in a meeting closed to the public in accordance with Section 10A(2) of the Local Government Act 1993:

18.1       Road Widening and Acquisition of Land for the Argyle & Prince Streets Intersection Upgrade Project

This matter is considered to be confidential under Section 10A(2)(c) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

The matter, if released, would disadvantage Council with whomever Council is conducting business with.

18.2       Proposed Acquisition Lot A DP 153057, 4 Colden Street, Picton

This matter is considered to be confidential under Section 10A(2)(c) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business

Council is negotiating with other party. If information is disclosed, it would prejudice Council's commercial position during discussions.

18.3       Quarterly Legal Status

This matter is considered to be confidential under Section 10A(2)(g) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

This report covers outcomes of litigation matters and associated legal expenditure

18.4       Confidential Contractual Legal Matter

This matter is considered to be confidential under Section 10A(2)(g) of the Local Government Act, and the Council is satisfied that discussion of this matter in an open meeting would, on balance, be contrary to the public interest as it deals with advice concerning litigation, or advice as comprises a discussion of this matter, that would otherwise be privileged from production in legal proceedings on the ground of legal professional privilege

This report covers outcomes of litigation matters and associated legal expenditure.

2.          That pursuant to Section 10A(1) of the Local Government Act 1993, the media and public be excluded from the meeting on the basis that the business to be considered is classified confidential under the provisions of Section 10A(2).

 

3.          That the correspondence and reports relevant to the subject business be withheld from access to the media and public as required by Section 11(2) of the Local Government Act 1993.

 

 

 

 


Ordinary Council Meeting Agenda

15 December 2020

 

19        Questions for Next Meeting

No reports this meeting